The Facilities & Maintenance Support is responsible for supporting the daily upkeep, safety, and operational readiness of the facility. This role involves conducting routine inspections, coordinating preventive maintenance (PM) activities with vendors and internal teams, assisting Maintenance Technicians with administrative tasks, and ensuring a clean, safe, and efficient working environment. In this role he/she will work closely with the Maintenance Manager to complete assigned tasks and support overall facility operations.

Key Responsibilities

Facility Inspections

• Perform regular inspections of interior and exterior facility areas, including warehouse floors, offices, restrooms, breakrooms, and building perimeters.
• Inspect parking lots for safety hazards, lighting concerns, pavement conditions, and cleanliness.
• Identify and report any issues requiring corrective maintenance.

Preventive Maintenance Coordination

• Coordinate PM schedules and vendor services for:
  • Overhead doors
  • Dock levelers
  • Ramp doors
  • Man doors
  • Forklifts / fork trucks
  • Battery charging stations / battery chargers

• Monitor completion of PM tasks and ensure proper documentation.
• Assist in maintaining PM records, tracking upcoming services, and ensuring compliance with maintenance schedules.

Vendor & Service Coordination

• Serve as the point of contact with janitorial services to ensure facility cleanliness meets company standards.
• Coordinate HVAC repairs and preventive maintenance, including scheduling service visits and following up on work completion.
• Communicate effectively with external service providers and internal maintenance teams.

Administrative & Technical Support

• Provide administrative support to the Maintenance Department, including:
  • Updating PM logs and databases
  • Preparing reports
  • Organizing work orders and documentation

• Assist Maintenance Technicians by gathering tools, materials, parts, and helping with basic tasks as needed.

General Maintenance Duties

• Support minor facility repairs where appropriate.
• Respond to maintenance-related requests from staff.
• Perform other duties as assigned by the Maintenance Manager to ensure efficient facility operations.

Qualifications

• High school diploma or equivalent required.
• Experience in facilities maintenance or related field preferred.
• Strong organizational, communication, and multitasking abilities.
• Basic knowledge of building systems (HVAC, doors, forklifts, electrical, etc.) is a plus.
• Ability to work independently and collaborate with vendors and internal teams.
• Basic computer skills for logging and tracking maintenance activities.

Working Conditions

• Ability to work in warehouse and office environments.
• May require standing, walking, climbing ladders, or lifting moderate weights.
• Occasional exposure to outdoor weather conditions.