On-site, 3+ days per week

Sydney, Australia

As a Corporate Services Coordinator and member of the Global Corporate Services team at Tricentis, you will be responsible for creating an exceptional workplace environment for the office – one that supports our collaborative and diverse culture of innovation as we oversee the daily operations of our offices around the world.

As the first point-of-contact and primary resource for corporate services and office support needs, you will ensure our office is well maintained, safe and provides a productive experience for the team. You will also provide remote support for our Melbourne co-working location, and will have responsibilities that touch multiple business units – Office Support, Finance, Human Resources, Sales/Marketing, and IT. We are looking for an energetic candidate who is self-motivated, organized, responsive and able to wear multiple hats as you coordinate and facilitate the daily operations of the office. This role will provide you with a great opportunity to find creative ways to run the office as your own.

Essential Functions and Responsibilities:

• Provide world-class customer service to our staff for all office and facility needs.
• Handle day-to-day tasks to keep your office running efficiently.
• Be proactive – anticipate needs and address issues before they become a problem within the office.
• Greet employees, customers, and visitors in a professional and courteous manner.
• Communicate clearly, both written and verbally, with all employees and vendors.
• Liaise with landlord and property management team on regular basis to ensure building services are provided in accordance with the lease and Tricentis’ needs and expectations are met. Submit work orders and schedule repairs as needed.
• Manage office security including badging and access control. Respond in a quick manner if need to create or cancel entry badges.
• Manage incoming and outgoing correspondence, including mail and packages.
• Order and maintain office and kitchen supplies applying creativity within your ordering while staying within the budget provided to you.
• Understand and support the office space and seat planning within your location.
• Manage schedules for conference rooms and office spaces.
• Become familiar with and work independently with our in-house systems. Stay on top of handling invoices and opening purchase orders.
• Manage within the budget provided to you and actively participate in the yearly budget planning process.
• Liaise with vendors for leased equipment and negotiate as needed. Ensure maintenance schedule is followed.
• Handle all office events both on-site and externally. Assist with event planning, meeting logistics, social activities, and arrange catering. Maintain locality knowledge related to event/meeting venues, restaurants, and service vendors.
• Assist with new hire onboarding as well as helping with offboarding.
• Provide guidance navigating our travel management system booking process.
• Support your assigned secondary office location with general tasks as needed.
• Collaborate with the entire Global Corporate Services team which includes other Corporate Services Coordinators, a Global Operations Coordinator, and the management team. Be open to ask questions and receive feedback as well as provide suggestions.
• Support the Global Corporate Services leadership team with Ad-Hoc requests.
• Provide assistance to the Finance and HR teams, as needed; coordinate services with regional IT staff; be available to participate/support Sales/Marketing events
• Under the supervision of others, coordinate completion and delivery of necessary compliance documentation to relevant departments, agencies, and institutions
• Perform other duties as assigned by the Global Corporate Services leadership team

Qualifications:

• In-depth understanding of MS Office Suite.
• A naturally friendly individual who wants to go above and beyond to support people.
• An independent thinker who can effectively prioritize tasks to meet deadlines in a fast-paced, constantly evolving environment. Your creativity allows you to find quick, clever, and unconventional solutions to overcome challenges.
• A skilled communicator, able to work across several departments with professional level verbal and written communication.
• General experience with finance and budget management
• Flexible and astute time management. Be able to continuously shift work tasks to handle unforeseen changes throughout the day.
• Demonstrate a high level of attention to detail as well as strong interpersonal skills.
• A positive attitude and a strong sense of urgency in resolving any issues that may arise.
• A dependable individual who we can count on in this global workplace.

Tricentis Core Values:

At Tricentis, we strive for success while inspiring those around us by knowing what we need to achieve and how we’ll achieve it. Our core values serve as our guiding light to drive our every action and define our ways of working so that we can create and enjoy a successful journey and reach higher heights together.

• Demonstrate Self-Awareness: Own your strengths and limitations.

• Finish What We Start: Do what we say we are going to do.

• Move Fast: Create momentum and efficiency.

• Run Towards Change: Challenge the status quo.

• Serve Our Customers & Communities: Create a positive experience with each interaction.

• Solve Problems Together: We win or lose as one team.

• Think Big & Believe: Set extraordinary goals and believe you can achieve them.

We offer:

• Competitive market salary + success-oriented commissionSupportive and engaged leadership team.

• Career path and professional & personal development.

• Personal and professional development and more!

Tricentis is proud to be an equal opportunity workplace. Qualified applicants will receive consideration for employment without regard to race, color, ethnicity, gender, religious affiliation, age, sexual orientation, socioeconomic status, or physical and mental disability and other statuses protected by law.

Global Sanctions Compliance

We comply with all applicable global sanctions and export control laws. Candidates must not be listed on any government restricted party lists (including OFAC SDN List and U.S. Commerce Department restricted lists) and must certify that their employment would not violate any sanctions or export control regulations. Candidates must notify us of any changes to their status during the application process or subsequent employment.