About EVT: The Old Clare is part of EVT, one of Australasia’s market-leading experience creators offering careers that can take you wherever you want to go across entertainment, ventures, and travel. In a world of cookie cutter experiences, here at EVT we believe in changing the game. It’s why we all call ourselves Daymakers - because each day is a chance to add the wow factor for our customers and continually grow in our own careers.

The Independent Collection is a curated selection of hotels, each of which lives up to an exacting standard to offer travellers the best of luxury, elevated, urban, comfort and social experiences. While every hotel celebrates its own unique brand & experience, together the Independent Collection shares a passion for one-of-a-kind experiences, service and quality.

EVT has an endless range of roles and careers paths to explore across over 140 entertainment experiences like Event Cinemas and Moonlight Cinemas, 150 award winning restaurants and bars, and 80+ hotels, including QT, Rydges, Atura, LyLo, Independent Collection and Australia’s most loved year round alpine resort, Thredbo. Our ventures include a ~$2.3B property portfolio and hotel management, just to name a few. Once you’re in, there’s no limits on where your career could take you.

Key Responsibilities

As Conference & Events Coordinator, you’ll support the C& E team to deliver exceptional guest and client experiences by managing all event‑related enquiries, bookings and administration with professionalism, accuracy, and a strong focus on driving yield.

• Coordinate and manage event enquiries, bookings, and administration with accuracy and professionalism.
• Support the planning and delivery of conferences, weddings, private dining, and accommodation events.
• Conduct site inspections for clients and suppliers to support event coordination and conversion.
• Collaborate with internal teams to ensure seamless event execution and exceptional client experiences.
• Maintain accurate event information, client details, and sales activity within the iVvy system.
• Prepare regular and ad‑hoc reports for the Conference Sales Manager and General Manager.

What You’ll Bring

• Previous experience in similar role ideally coming from the Hotels or Event companies.
• Solid administrative and reactive sales experience, including preparing quotes, managing correspondence, handling enquiries, and completing post‑event follow‑up.
• Proven ability to coordinate conferences, weddings, dinners, private dining and accommodation bookings with accuracy and adherence to SOPs.
• Strong communication and customer service skills, with experience handling calls, booking appointments, conducting site inspections, and supporting lead generation.
• Collaborative team player skilled in working with back‑of‑house teams, providing onsite event coordination, and supporting colleagues across departments.

How You Work

• Daymaker ethos — no one’s too big for the small things.
• Hands-on and non-hierarchical — leads from the front.
• Resilient and solutions-focused — stays calm, moves fast.
• Growth mindset — learns, shares, and levels up others.

Perks from Day One

As part of EVT, you unlock Elevate Perks from your first day. Parity for all levels - no ivory towers.

• 50% off dining and stays across EVT hotels – QT, Rydges, Atura, LyLo and more.
• $2 movie tickets + discounts on Gold Class, Moonlight Cinema and Candy Bar.
• Seasonal perks at Thredbo.
• Rapid career growth across our hotel & entertainment network.
• Paid parental leave; community & volunteering opportunities.
  

Apply Now

Join The Old Clare and become an EVT experience creator, opportunity taker, the ultimate Daymaker.

Join and make a positive impact on our people, communities, and environment every day.

Send your CV and a short cover letter. We welcome applicants from all backgrounds and review applications as they come in - don’t wait! We can’t wait to see the places your career will go with EVT.

When you click apply, you’ll be taken to our secure EVT careers portal (powered by Dayforce). This is our official system for managing applications across the EVT Group. You’ll simply enter your details and answer a few quick screening questions so we can get to know you better.