Job Description

Working under the supervision of the Department Chair, the Project Coordinator will provide support to the Department Chair, faculty, and staff on sponsored research matters for the Department of Systems and Enterprises (SE), working in coordination with the Offices of Sponsored Programs and Sponsored Accounting. The Project Coordinator will also assist the Department Chair on various budget/account assignments and department operations.

Essential Duties and Responsibilities

• Manage SE research accounts in coordination with faculty, and the Offices of Sponsored Programs and Sponsored Accounting, including but not limited to:
  • Assist faculty with research budgets for various sponsored accounts
  • Understand research budget development, and initiate post-award modification by requesting on behalf of the PI in compliance with the university and sponsor requirements
  • Review and report on departmental payroll research default accounts. Process the moving of salaries according to established guidelines from the Office of Research.
  • Process payroll requests, including RAs, and student assistantships for SE research accounts and monitor project financials including purchase orders, processing invoices, and submitting expense reports.
  • Assist with human resource needs (related to research personnel), including the creation of requisitions in Workday, printing candidate résumés and coordinating interviews for post-doctoral, research assistant, and student positions.
• Manage SE faculty start up accounts, in coordination with the SES Finance team
• Assist SE faculty in grant application or progress report preparations, including but not limited to:
  • Engage in communication with the Office of Sponsored Programs by being the liaison between the PI and OSP
  • Develop and maintain a strong working knowledge of federal rules and regulations that govern research grants
• Assist the Department Chair with various budget/account assignments and department operations, including but not limited to:
  • Process all orders, requisitions, PCard reconciliations, invoices, and payments through various accounting systems.
  • Manage processes, provide trainings, and submit paperwork for all travel reimbursements for students, faculty (both Stevens’ and external) and faculty candidates.
  • Collaborate with Department Chair and SES Financial Team on budgets, reconciling department and research accounts and other financial processes.
  • Liaison with Office of Sponsored Accounting, Office of Sponsored Programs, Division of Finance, and Human Resources for financial procedures, to ensure adherence to policies and collaborate on timely Workday and Kuali Financial System processing
• Collaborate with other academic and administrative units on relevant matters and external constituents, as needed.
• Provide backup support to the SE Office Manager.
• Other duties, as required

Qualifications

• Required Education: Bachelor’s degree or equivalent administrative professional experience.

• Preferred Education: Bachelor’s degree in financial related field

• Required Experience: Minimum of 2 years experience in higher education or other industry experience.

• Preferred Experience: Experience working in higher education

Knowledge, Skills and Abilities

• Basic knowledge of financial systems, spreadsheets, accounting tools, and general finance administration.

• Ability to produce high-quality work on deadlines while managing multiple projects, priorities, and deadlines.

• Proficiency in Microsoft Excel required. Expertise in Microsoft Office 365 (Outlook, Excel, Word, PowerPoint, Teams) and other document management tools including OneDrive, SharePoint, and other solutions.
• Strong computer proficiency and the ability to quickly learn and assimilate new systems and information.
• Excellent attention to detail and exceptional follow-up, follow-through, and analytic skills.
• Ability to work independently, as well as cooperatively in a team environment.

• Exceptional written, verbal, and interpersonal communication skills and the ability to develop and maintain relationships at all levels of the organization.
• Detail oriented and excellent organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly and with excellence.

Department

EEO Statement: