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Job Description:

The Administrative Assistant / Reception Services professional serves as the first point of contact for the firm, delivering a high level of customer service while supporting reception, concierge, conference, and administrative functions. This role requires strong communication skills, attention to detail, and the ability to manage multiple responsibilities in a professional office environment. This position is located onsite 5 days per week in Livingston NJ.

Key Responsibilities

Reception Services

• Monitor the reception desk and provide a professional, welcoming experience for all guests

• Greet, register, and direct visitors to appropriate locations

• Answer and route internal and external calls using a multi‑line phone system

• Create temporary badges and vendor access passes

• Enter and manage guest information in the visitor management system

• Communicate medical emergencies and building security matters to appropriate parties

• Validate parking, arrange car reservations, and maintain office phone lists

• Maintain beverage stations and reception areas

• Perform data entry and other administrative tasks as needed

Concierge & Administrative Support

• Support firm professionals with administrative and operational needs, including:

  • Binder and transcript production

  • Coordination, production, and distribution of print, scan, and copy jobs

  • Fax communications

  • Incoming USPS and accountable mail distribution

  • Incoming and outgoing mail processing

  • Light document editing

• Order, stock, and maintain office supplies

• Develop and maintain supply par levels

• Perform additional administrative duties as requested

Conference & Office Services

• Set up and break down conference rooms according to daily schedules and firm requirements

• Ensure conference room furniture, fixtures, and equipment are properly secured, maintained, and stored

• Attend daily events meetings to review conference room setup requirements

• Set up and remove conference room equipment (chairs, whiteboards, easels, etc.)

• Handle food and snack delivery and setup for meetings

• Restock pantries, kitchens, and break rooms

• Perform daily stocking, cleaning, organization, and reset of conference rooms and kitchen areas

Required Skills & Qualifications

• Professional, corporate demeanor with strong customer service skills

• Experience working in a professional office environment preferred

• Proficiency with: Multi‑line phone systems, Microsoft Outlook (calendar management), Microsoft Excel, Data entry and internet research

• Strong organizational skills with the ability to manage multiple priorities

• Ability to lift or move 40 lbs. or greater

• Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.

• Ability to walk, bend, kneel, stand or sit for an extended period of time

• Monday–Friday, 8: 00 a.m. – 5: 00 p.m.

The Compensation range for this role is up to 30.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

Click here to learn about Epiq's Benefits.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is Epiq’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.