We are seeking an Administrator to join our team. The Administrator will provide administrative support to the Director of Operations, other Directors and staff generally for their allocated offices/sectors. Please note this is an office based role. The working hours are 20-24 hours a week (over 3-5 days per week).

Duties and Responsibilities

• Manages reception duties ie. greeting visitors to office, answering telephone calls, processing emails to general email address and processing mail
• Manages conference and meeting room bookings and car parking spaces
• General administrative support to Directors and staff
• Manages the day-to-day management of office facilities, H& S protocols, “office” related QA aspects (to ISO 9001), environmental aspects (to ISO 14001)
• Orders office consumables as required
• Manages Sub Consultant relations
• Maintains a record of sub-consultants and ensures that credit checks, PI insurance and SSIP is maintained for each company.
• Maintains NORR info on Supplier Platforms where NORR are a sub-consultant e.g. IAND; Jaggaer etc (For Atkins Realis; Arup; Morgan Sindall etc)
• Manages office petty cash system
• Inputs to Constructionline and Build on line accreditations under direction of the Director of Operations
• Manages Safety Scheme In Procurement (SSIP) under direction of the Director of Operations
• Organises travel and accommodation for staff as required
• Undertakes document control for projects within allocated sectors as required
• Coordinates project billings/invoices on a monthly/ad-hoc basis for allocated sectors
• Manages central NORR email inbox
• Other administrative duties as required

Required Skills

• Have successfully completed related post-secondary education equivalent to a college diploma in office administration or equivalent
• Proficiency in Microsoft Word
• Excellent written and oral communication skills

Required Experience

• 5+ years of experience