The Fleet Manager is responsible for the overall performance, compliance, and financial stewardship of a large, multi-state fleet of 1, 000+ vehicles. This role owns the company's fleet programs and serves as the primary internal leader for vehicle compliance, maintenance, and lifecycle management, leveraging Holman as the Fleet Management Company (FMC) for execution.

This position directly manages the Fleet Coordinator and provides governance, strategy, and accountability over Holman and other fleet vendors. The Fleet Manager ensures that fleet operations support field operations, regulatory compliance, and capital planning objectives across all locations.

Essential Functions:

Fleet Governance & FMC Oversight

• Serve as the company's primary owner of our FMC.
• Set expectations, workflows, SLAs, and escalation paths with FMC
• Review performance across licensing, maintenance, vehicle orders, and reporting
• Validate FMC outputs to ensure accuracy, compliance, and timeliness
• Lead continuous improvement initiatives to eliminate delays, errors, and cost leakage

Regulatory & Vehicle Compliance

• Own compliance for all vehicle and motor carrier requirements including:

• DOT numbers, MCS-150, UCR, and operating status
• State motor carrier permits (e.g., CA MCP and equivalents)
• Vehicle titling, registration, renewals, and state-specific fees and taxes

• Ensure vehicles are properly authorized to operate in all states where the company conducts business
• Maintain audit-ready records and coordinate regulatory audits or inquiries

Maintenance & Safety Compliance

• Oversee preventive maintenance programs through Holman and maintenance vendors
• Monitor preventive maintenance compliance, service intervals, and downtime
• Review maintenance trends, high-cost vehicles, and warranty recovery
• Ensure DOT inspection and maintenance recordkeeping is compliant and complete

Vehicle Lifecycle & Replacement Strategy

• Own vehicle lifecycle strategy from order through disposal
• Set replacement cycles based on mileage, age, condition, and total cost of ownership
• Approve vehicle specifications and ensure standardization where appropriate
• Oversee remarketing and disposal to maximize resale value

Capital Planning & Financial Management

• Lead annual and multi-year fleet CapEx planning
• Build replacement models, depreciation curves, and total cost of ownership analysis
• Forecast future vehicle demand based on growth, attrition, and replacement cycle.
• Track fleet capital spends, operating cost trends, and resale proceeds

Driver & DOT Administration

• Partner with HR and Safety on DOT-regulated driver hiring and compliance
• Oversee Driver Qualification Files (DQFs), MVRs, medical cards, and compliance tracking
• Ensure driver records meet DOT retention and audit requirements
• Support onboarding and offboarding of drivers assigned to fleet vehicles

Reporting & Executive Support

• Provide leadership with clear reporting on:
• Fleet size, utilization, and availability
• Compliance status
• Maintenance and operating costs
• Capital spends and replacement outlook
• Identify risks, cost drivers, and opportunities for improvement

Minimum Qualifications

Required

• 7+ years of fleet, transportation, or asset management experience
• Experience managing large fleets (800+ vehicles; 1, 000+ preferred)
• Strong knowledge of:
• DOT regulations and compliance
• Multi-state vehicle licensing and registration
• Maintenance and inspection programs
• Driver qualification and recordkeeping
• Experience managing vendors and service providers
• Experience with fleet budgeting and capital planning

Preferred

• Experience working with a Fleet Management Company (Holman, ARI, Element, Wheels, etc.)
• Experience supporting field-based or construction/service fleets
• Familiarity with telematics, maintenance platforms, and fleet reporting tools

Physical Demands
The physical demands described here are representative of those required to successfully perform the essential functions of this position. While performing the duties of this role, the employee will regularly communicate verbally and in writing, and must be able to see and hear in a typical office setting. The role frequently involves sitting, walking, standing, using hands to handle or feel, and reaching with arms and hands.

Work Environment
This position operates primarily in a professional office environment. It routinely involves the use of standard office equipment such as computers, phones, printers, copiers, and filing systems. Occasional business travel may be required.

Qualification Requirements
To perform this job successfully, an individual must be able to carry out each essential duty satisfactorily. The requirements listed represent the knowledge, skills, and abilities necessary for success in the role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer
The Cook & Boardman Group is an Equal Opportunity Employer and a VEVRAA Federal Contractor. We are committed to providing equal employment opportunities to all qualified individuals, including minorities, females, protected veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.