MAINTENANCE COORDINATOR

Preventive Maintenance & Work Instructions Develop preventive maintenance checklists for each department (monthly, quarterly, semi-annual, annual), based on manufacturer recommendations.Collaborate with experienced maintenance personnel to refine and update preventive maintenance checklists.Create detailed work instructions for maintenance tasks (e.g., boom lift, scissor lift, and additional equipment).Generate preventive maintenance schedules for technicians and track timely execution. Inventory & Parts Management Research parts, request quotes, and coordinate procurement of required materials for maintenance activities.Audit, catalog, and document incoming inventory for maintenance.Assist in inventory management tasks, including cleaning, organizing, coding, and documenting spare parts and tools across maintenance areas. Documentation & Systems Investigate and retrieve manuals, schematics, and technical documents for urgent maintenance tasks and new equipment acquisitions.Document daily equipment and forklift checklists across all buildings.Enter and update machine downtime data, including root cause analysis and return-to-service status.Verify and maintain accurate technical information for all machines (serial numbers, models, calibration records, certifications) in Maintenance Care and SharePoint.Locate, validate, and archive manuals and schematics in SharePoint for general maintenance team access.Organize and maintain the physical manual library, removing obsolete documents and incorporating updated information. Compliance & Standards Ensure all documentation and procedures are aligned with IATF requirements.Support preparation and follow-up actions for compliance-related meetings, audits, and certifications. Facilities & Support Assist with the organization and execution of facilities maintenance activities, including: Area marking and labeling.Route creation in Maintenance Care.Preventive maintenance planning.Contractor coordination.Certification and compliance with local regulations. Qualifications Technical degree, certification, or equivalent experience in industrial maintenance, engineering, or related field.Previous experience in maintenance coordination, technical documentation, or preventive maintenance planning preferred.Strong organizational skills with ability to manage multiple tasks simultaneously.Proficiency with CMMS systems (Maintenance Care or similar) and document management platforms (SharePoint).Ability to read and interpret technical manuals and equipment documentation.Strong communication and collaboration skills to work with technicians, contractors, and management. Core Competencies Attention to Detail: Ensures technical and inventory records are accurate and up to date.Process-Oriented: Develops structured preventive maintenance processes and documentation.Problem Solving: Quickly retrieves and organizes technical resources for urgent repairs.Team Collaboration: Works closely with maintenance staff to support execution of tasks and improvements.Continuous Improvement: Identifies opportunities to streamline documentation, inventory, and preventive maintenance programs. Key Performance Indicators (KPIs) Downtime Data Accuracy: = 98% accuracy in machine downtime reporting, root cause, and return-to-service documentation.Work Instruction Development: Number of new or updated work instructions created per quarter.Inventory Audit Execution: 100% compliance in performing scheduled inventory audits.Documentation Compliance: 100% of critical machine manuals, schematics, and certifications updated and available in SharePoint, according to the work plan.Zero non-conformities related to maintenance documentation during audits.