PRIMARY FUNCTION:

We are looking for an enthusiastic Payroll Intern to support our payroll department. You will gain exposure to end-to-end processing, from auditing timesheets, assist with data entry, respond to employee payroll inquiries, to assisting with maintaining payroll records. This role provides hands-on experience with payroll systems and financial documentation, making it a great opportunity for students or recent graduates pursuing a career in Payroll, finance or accounting

ESSENTIAL DUTIES:

• Timekeeping Support: Assist in verifying employee timesheets and resolving discrepancies in clock-in records.
• Compliance & Reporting: Help prepare monthly payroll summaries and ensure record-keeping aligns with tax and labor regulations.
• Inquiry Management: Assist in responding to basic employee payroll questions regarding pay stubs and benefits deductions.
• Confidentiality: Maintaining discretion with sensitive salary and personal information.

• Record Retention Purge: Organizing and archiving outdated payroll records in accordance with company retention policies.

• Data Entry: Entering data into payroll and administrative databases and software programs.

• Back-Up: Provides primary back up to Payroll Specialist as needed.
• Performs other similar responsibilities as assigned by the Payroll Administrator.
• Process Improvement: Identifying efficiencies in the current payroll workflow or assisting in transitioning to new payroll processes.

• Year-End/Quarter-End Prep: Assisting with W-2 verification, 941 quarterly filings, and reconciling payroll records to the general ledger.

MINIMUM REQUIREMENTS:

Education:

High School graduate who is currently pursuing or a recent graduate with a degree in Accounting, Finance, or HR with two years of related work experience may be accepted.

Work Experience:

See above

Physical:

Must be able to sit for long periods. Must be able to see (regularly or corrective), Must be able to key for extensive periods of time.

Other:

10-key calculator skills are required for accurate and quick data entry. Proficiency in Microsoft Excel, including formulas and data organization, is essential.

This job description is not intended to be all-inclusive. Your supervisor may request and assign you similar duties. Any major modification of this job role requires Human Resources approval.