POSITION SUMMARY

The Accountant will be responsible for managing financial transactions, ensuring accuracy in payments, time tracking, and tax reporting, and supporting month-end processes. This role requires strong organizational skills, attention to detail, and the ability to adapt to new systems, including Global Shop, upon company migration.

KEY DUTIES AND ESSENTIAL FUNCTIONS:

Accounts Payable Oversight

• Manage Positive Pay verification

• Process ACH payments and upload check runs

• Print checks for:

  • House bills

  • Project material purchases

  • Employee expense reports (review for policy compliance and report discrepancies)

• Record payments in Quickbooks

• Review credit card receipts

• Coordinate payroll confirmation, issue resolution, and review

Time Sheet Management

• Synchronize time entries via T Sheets

• Identify and correct errors in logged time

• Provide bi-weekly time-tracking support for payroll processing

Sales and Multi-State Tax

• Generate and review QuickBooks sales tax schedules

• File and remit state-specific sales taxes

• Record all applicable tax payments

• Assist with multi-state income tax compliance

Month-End Close

• Perform bank reconciliations

• Review general ledger accounts

• Process journal entries and reclassifications

• Organize and review all relevant receipts

General Accounting Support

• Set up new customers and activate new jobs

• Set up and maintain vendor accounts

• Perform credit checks on new customers (as directed by the CFO)

• Participate in the upcoming migration to Global Shop ERP (training provided)

• Assist with cost accounting as needed

QUALIFICATIONS:

• Bachelor’s degree in Accounting.

• 2+ years of experience in accounting or financial operations.

• Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word).

• Strong understanding of sales tax filing and multi-state tax regulations.

• Experience with payroll processing and time tracking systems (T-Sheets preferred).

• Excellent attention to detail and problem-solving skills.

• Ability to adapt to new software systems (e.g., Global Shop).

• Strong communication skills and ability to work collaboratively with the finance team.

• Prior experience in cost accounting is a plus.

WORK ENVIRONMENT:

• This role requires working closely with the CFO and other team members.

• The candidate must be comfortable handling sensitive financial data and maintaining confidentiality.

• Training will be provided for company-specific systems and processes.

• Hybrid work to be made available following training completion and 6 moth introductory period.

BENEFITS:

• Health insurance

• 401(k)

• Dental insurance

• Life insurance

• Paid time off

• Vision insurance

We are an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.