SUMMARY:

The Billing Specialist prepares client invoices for services provided.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Maintain high level of invoicing performance; through maximum daily amount not to exceed 5% of daily vision budget; exception of Month End or Quarter End.
• Manage small team of invoicing support, balancing a load.
• Maintain pending notice expiration files.
• Training a new support person; eventually segregate invoice assistants to sit on each major team; when additional $100 growth is acquired.
• Collaborate with corporate team and pull waiver copies, rebilling files as needed, and supporting any redirection as needed.
• Handle opposing counsel communication, including copy orders, online repositories, communications regarding motions and waivers.
• Determine appropriate charges for work performed utilizing structured rate tables and previous billing guidelines.
• Transmit invoices to clients electronically or via mail.
• Safeguard confidential medical records and complies with all local, state, and federal laws pertaining to medical records. Assures compliance with all HIPAA regulations concerning use, retrieval, storage, and sharing of medical records.
• Safeguards confidentiality of the medical records and complies with all local, state, and federal laws pertaining to medical records. Assures compliance with all HIPAA regulations concerning use, retrieval, storage and sharing of medical records.
• Any other duties of similar or lesser nature as required.

COMPETENCIES, SKILLS AND ABILITIES

• Strong attention to details, efficient and highly organized.
• Demonstrate a strong attitude with the ability to adjust to changing priorities.
• Ability to read and understand vendor invoices.
• Must have strong written and verbal communication.
• General computer skills (Outlook, Word, Adobe Acrobat, Internet Explorer, and Windows)
• Familiarity with subpoenas, written depositions and affidavits a plus.
• Must be a positive team player and be able to communicate with team members.
• Ability to multi-task is required.
• Accept directions well.
• Manage your time wisely.
• Flexible schedule and availability to work occasional overtime as required.
• Must be able to work with deadlines and work well under pressure.
• Excellent attendance and punctuality is a must.
• A certain degree of creativity and latitude is required.

EDUCATION / EXPERIENCE

• High school diploma or equivalent required.
• Adheres to compliance policies.
• Constantly strives to achieve excellence in day-to-day operations of respective department.
• Works collaboratively with all members of management to resolve departmental and organizational challenges expeditiously, economically, professionally and with minimum disruption to the practice.
• Experience working in a multi-function, multi-geography environment preferred.

SUPERVISORY RESPONSIBILITIES:

The Billing Specialist has no supervisory responsibilities.

LANGUAGE SKILLS

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

TRAVEL REQUIREMENTS

Little to no travel expected for this position.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO STATEMENT

Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.

EOE Employer/Vet/Disabled.

If you require reasonable accommodation in the application process, please contact Human Resources at HRDept@lexitaslegal.com for assistance. All other applications must be submitted online.