Grade 4 - Public Services Management Assistant

Salary: $52, 000 - $60, 000 (Offer will be commensurate with experience)

Benefits offered for this opportunity: Non-Union Benefits Summary

Role Summary:

To provide a variety of highly responsible, confidential and complex administrative duties for the Public Services Area Administrator with minimal supervision, making and held accountable for decisions within a defined sphere of activity.

Essential Duties:

Public Services Track:

• Ability to prioritize tasks and take the lead on special assignments with little to no supervision
• Manage Service Area Requests for Information responses and Agenda Responses
• Administer City Hall Parking Program
• Prepare and Manage Service Unit Council Agenda Item requests via Legistar or appropriate system
• Provides department basic technology assistance including UKG, SharePoint, Logos, Legistar, and escalates as necessary
• Serve as Administration’s Safety Liaison
• Serve as the Uniform Administrator for Engineering, Systems Planning, and Administration
• Review and approve Service Unit Senior Management’s Payroll submittal
• Serve as primary contact for all external stakeholder and facility meeting needs for Service Unit
• Serve as staff liaison for the Ann Arbor Art Commission
• Prepare meeting agendas, minutes and perform research on committee agenda topics as needed

• Prepares reports and metrics for annual and quarterly budget and organizational requirements
• Relays relevant information and instructions; screening calls, visitors, inquiries, and mail
• Assist and support the Service Area Administrator and Chief of Staff as needed.

Education, Training and Experience (position requirements at entry)

• Bachelor’s degree in public or business administration or a closely related field
• Experience in general office practices and procedures: at least 2 years
• Experience in coordinating work activities: at least 2 years
• The City of Ann Arbor, at its discretion, may consider an alternative combination of formal education and work experience

View Additional Requirements and Information at: Management Assistant Job Description

Equal Opportunity Employer
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