Accounting & Finance Administrative Assistant

Who is Blarney Castle Oil Co.?

We're the heart of retail C-Store operations in Michigan! Family-owned and proudly Michigan-based since 1933, we've grown to more than 1, 800 team members across the state. Our team works together with one purpose in mind - building great customer experiences, one person at a time.

JOB PURPOSE

Provides administrative and accounting support across multiple areas of the Accounting and Finance departments. This position plays an important role in maintaining accurate financial records, processing transactions, supporting customer and dealer accounts, and ensuring daily accounting activities are completed accurately and on time.

QUALIFICATIONS

• Two years of relevant accounting, administrative, or financial experience preferred.
• Strong attention to detail and accuracy.
• Strong communication and organizational skills with the ability to work effectively as part of a team.
• Proficiency with computers and spreadsheet applications.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing needs.
• Ability to handle confidential financial and customer information appropriately.

KEY RESPONSIBILITIES

Accounts Payable & Administrative Support

• Receive, organize, and distribute invoices and other accounting-related correspondence.
• Assist with invoice processing, data entry, corrections, filing, and other Accounts Payable activities.
• Prepare and organize payment documentation and maintain accurate financial records.
• Provide additional administrative support to the Accounting team as needed.

Customer & Dealer Account Support

• Assist customers and dealers with questions related to payments, account balances, electronic payments, and other account activity.
• Set up and maintain customer and dealer banking information.
• Process electronic payments and maintain accurate records of transactions.
• Monitor account activity and assist with resolving payment issues, including returned or insufficient funds.
• Communicate with customers and internal team members to resolve account discrepancies.

Cash Receipts & Financial Transactions

• Post and maintain accurate records of cash receipts and electronic payments.
• Prepare reports and supporting documentation for financial transactions.
• Assist with sales orders, customer billing, fuel and freight invoicing, and related account activity.

Fuel Delivery & Inventory Support

• Process and maintain documentation related to fuel deliveries.
• Enter delivery information and assist with fuel inventory records and reconciliations.
• Review delivery documentation for accuracy and follow up on missing information.
• Assist with month-end processes and reporting related to fuel deliveries and inventory.

General Accounting Support

• Prepare spreadsheets, reports, and other documentation to support Accounting and Finance activities.
• Assist with account reconciliations and other month-end activities.
• Maintain organized and accurate records.
• Provide seasonal and project-based support across multiple Accounting and Finance functions.
• Perform other duties as assigned.

PHYSICAL & ENVIRONMENTAL CONDITIONS

• Work is performed primarily in a climate-controlled office environment.
• Prolonged periods of sitting and working at a computer.
• Frequent typing and data entry.
• Occasional work in document storage areas.
• Ability to lift up to 15 pounds.

BENEFITS

Our team members enjoy a comprehensive benefits package that includes:

• Medical & Prescription Coverage
• Dental & Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short- & Long-Term Disability
• Life Insurance
• Hospitalization, Accident & Critical Illness Coverage
• 401(k) with Company Match
• Paid Time Off
• Tuition Assistance
• Employee Assistance Program
• Identity Theft Protection
• Home Heating Discounts #BLHPIJ