F&B Event Coordinator
The Coonamessett
Location: Falmouth, MA 02540, US
Employment Type: FULL_TIME
Industry: Advertising and Public Relations
Occupational Category: 13-0000.00 – Business and Financial Operations
Posted: Thursday, 15 October 2026
Valid Through: Saturday, 14 November 2026
Job Description
The Coonamessett is hiring a F&B Event Coordinator in Falmouth, MA. This is a full-time position.
1. On-Site Event Execution & Operations
- Inspect all function rooms, dining areas, and bars prior to event start times to ensure physical setups, decor, and tabletop presentation precisely match BEO specifications and venue standards .
- Participate directly in daily banquet operations as needed—stepping in to perform Server, Host/Hostess, or Cashier duties during high-volume periods or staffing shortfalls .
- Setup, operate, and troubleshoot standard in-house Audio/Visual (AV) equipment, and coordinate seamlessly with outside AV vendor technicians when specialized setups are required .
- Maintain impeccable standards of cleanliness, safety, and physical decor across all event spaces, back-of-house staging areas, and storage rooms at all times .
- Complete and submit detailed post-function reports immediately following events to log guest counts, operational timing, bar consumption, menu feedback, and notable issues .
- Attend mandatory weekly Banquet Event Order (BEO) meetings and client pre-construction/pre-con meetings to align on event details, timelines, and special requests .
- Monitor and maintain inventories of operational supplies (linens, glassware, chinaware, silverware, table accessories) to prevent shortages during peak function schedules .
- Coordinate and execute banquet supply purchases; order linens and specialty items tailored to specific BEO requirements and forecasted occupancy .
- Accurately track physical inventory counts, verify received deliveries against purchase orders, properly store goods, and code invoices for accounting processing .
- Participate actively in month-end F& B and banquet inventory audits in coordination with management .
- Strictly enforce and adhere to all established hotel cash handling policies and payment procedures .
- Accurately track, summarize, and input event gratuities and service charge allocations into payroll systems following each function .
- Collaborate closely with the General Manager and Kitchen Management team to control operating costs—active strategies include minimizing food/beverage waste, reducing chinaware/glassware breakage, preventing theft, conducting competitive price-shopping for supplies, managing banquet labor hours, and strictly limiting billing comps .
- Demonstrate a continuous personal commitment to collecting direct guest feedback regarding the overall banquet and dining experience .
- Follow up proactively with event hosts and point-of-contact clients post-event to measure satisfaction, address feedback, and foster recurring business relationships .
Education Requirements
high school
Skills
Please see the job description for required or recommended skills.
Benefits
Please see the job description for benefits.
Index requested: 10/15/2026 07:25:48 • Indexed: 10/15/2026 07:25:48