Document Control Specialist

CONSTRUCTION SERVICES PRACTICE

Michael Baker International's Construction Services staff supports clients by acting as their trusted on-site agent through all phases of construction, from pre-design to close-out, by providing qualified construction managers, inspectors, constructability reviewers, schedulers, estimators and safety experts. As new technologies evolve throughout the construction industry, innovative ideas are required to maintain and deliver successful construction projects.

What We're Looking For:

Michael Baker is seeking a detail-oriented Document Controls Specialist to support project teams by managing document workflows, review processes, and project records throughout the design and construction lifecycle. This role is responsible for maintaining document control systems, coordinating reviews, tracking deliverables, and ensuring accurate and timely distribution of project documentation.

What You'll Do:

• Develop and maintain document review workflows for project submissions, including design packages, RFIs, submittals, transmittals, and project correspondence.
• Coordinate and assign review responsibilities to appropriate stakeholders while ensuring efficient utilization of available system access and reviewer licenses.
• Monitor review cycles and proactively follow up with reviewers to ensure deadlines and project schedules are met.
• Track document status, approvals, comments, and revisions to maintain a complete and accurate audit trail.
• Facilitate the distribution of project documents between reviewers, contractors, consultants, and project teams.
• Configure and implement new workflows, templates, and document control processes to support changing project and construction requirements.
• Ensure all project documentation is properly organized, filed, and retained in accordance with project standards and company procedures.
• Generate reports and provide status updates on document reviews, pending actions, and project deliverables.
• Support project teams with troubleshooting, training, and guidance related to document management systems and workflows.
• Maintain confidentiality, accuracy, and quality control of project records and documentation.

What You Need to Succeed:

• High School or GED; Associate's in Business Administration, Engineering, Construction Management, or a related field preferred.
• 7+ years of experience in document control, project administration, construction support, or a related role.
• Experience with Procore or similar document management systems required.
• Strong understanding of document control processes within design, engineering, or construction environments.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.
• Excellent communication and coordination skills.

Compensation:

The approximate compensation range for this position $99, 840 - $114, 400 per year. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location.

Why Choose Us:

• Medical, dental, vision insurance
• 401k Retirement Plan
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Life, AD& D, short-term, and long-term disability
• Professional and personal development
• Generous paid time off
• Commuter and wellness benefits

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About us

Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world's most complex infrastructure challenges for more than 85 years with a legacy of expertise, experience, innovation and integrity.

Based in Pittsburgh and with over 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.

We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.

We Make a Difference.

Michael Baker International is proud to be an Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, creed, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, familial status, pregnancy or childbirth, genetic information, disability, protected veteran status, status with regard to public assistance, or membership or activity in a local human rights commission, or any other legally protected status.

EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.

*It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

*There is no current application deadline. Michael Baker will continue to accept applications on an ongoing basis until the position is filled or no longer needed.

Michael Baker is seeking a detail-oriented Document Controls Specialist to support project teams by managing document workflows, review processes, and project records throughout the design and construction lifecycle.