Event Support Coordinator

Overview

We are seeking a full-time Event Coordinator at Garmin's U.S. headquarters in the Greater Kansas City area. In this role, you will be responsible for coordinating events across multiple departments, maintaining a company-wide events calendar, and supporting associate-facing initiatives in partnership with the Corporate Events team. Individuals in this role are highly organized, proactive, collaborative, resourceful and passionate about helping to coordinate successful events.

Essential Functions

• Coordinate onsite event logistics with Facilities, Security, IT, Garmin Café, Legal, Risk Management, Purchasing, Housekeeping, Creative, Executive Assistants, room owners and other possible event stakeholders
• Assist with executing events by managing timelines, deliverables, and event objectives
• Create, maintain, and manage the company-wide events calendar
• Track and manage internally submitted event forms and reservations
• Attend and actively participate in cross-functional event planning meetings
• Communicate with event organizers to clarify requests, provide guidance, and answer questions
• Proactively identify and resolve scheduling conflicts and event-related issues before they arise
• Serve as the point of contact for day-of event support and issue resolution
• Evaluate event processes and recommend improvements to increase efficiency related to calendars, reservations, forms, and communications
• Support the Corporate Events team with off-site associate events, event communications, inbox management, and distribution of event related items
• Assist with community events by supporting registration, logistics, creative coordination, vendor communication, collaboration with internal teams including Purchasing, Legal, and Risk Management and day of event related coordination as needed
• Maintain knowledge of the requirements and logistics associated with a wide variety of events
• Maintain and update a list of approved and prospective vendors
• Collaborate professionally with associates and external stakeholders to deliver excellent customer service and achieve event goals
• Local travel within the Kansas City Metro area as needed

Basic Qualifications

• High School Diploma or GED AND a minimum of 1 year of experience relevant to the essential functions of this role
• Ability and willingness to perform physical event-related tasks, including setup, teardown, and distribution of event materials
• Ability to bend, twist, and safely lift to fifty-five pounds using proper lifting techniques
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
• Strong verbal, written, and interpersonal communication skills
• Excellent organizational, analytical, and problem-solving skills with strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Self-motivated, resourceful, detail-oriented, and team-focused with a positive attitude
• Demonstrated passion for events and associate engagement
• Ability to maintain confidentiality regarding business operations, events, and Human Resources matters
• Available to work evenings and weekends as needed
• Ability to travel locally, including occasional pick-up and transportation of event supplies
• Valid Driver's License

Garmin International is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran's status, age or disability.

This position is eligible for Garmin's benefit program. Details can be found here: Garmin Benefits