Title: Scanning Clerk Department: Pension
Union: UFCW 1546 Grade: 20
FLSA: Non-exempt Hours per week: 40
Date Posted: 04/08/2025

Position Summary

The Scanning Clerk handles all mailroom activities, and scans and inventories documents.

"Has minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII) by Job Description/Role."

Key Duties and Responsibilities

• Sorts, opens, and distributes mail
• Handles shipping and receiving packages for multiple internal departments and regional offices; inventories products and assets received
• Inventories checks received through mail; makes copies for notification to appropriate department and distributes original checks to appropriate department for processing
• Sorts and organizes batches of documents awaiting inventory; logs and scans batches
• Orders and scans historical files/documents
• Performs basic scanner cleaning and maintenance
• Notifies management when scanner in need of repair and supply levels are low
• Oversees lobby activity; greets and registers visitors (in designated offices)
• Performs other duties as assigned

Minimum Qualifications

• High school diploma or GED
• Proficient with MS Office tools and applications

Preferred Qualifications

• Healthcare background

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of this job. Duties, responsibilities and activities may change at any time with or without notice.

Working Conditions/Physical Effort

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

Disability Accommodation

Consistent with the Americans with Disabilities Act (ADA) and other applicable federal and state law, it is the policy of Zenith American Solutions to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruiting Department at recruiting@zenith-american.com, and we would be happy to assist you.

Zenith American Solutions

Real People. Real Solutions. National Reach. Local Expertise.

We are currently looking for a dedicated, energetic employee with the necessary skills, initiative, and personality, along with the desire to get the most out of their working life, to help us be our best every day.

Zenith American Solutions is the largest independent Third Party Administrator in the United States and currently operates over 44 offices nationwide. The original entity of Zenith American has been in business since 1944. Our company was formed as the result of a merger between Zenith Administrators and American Benefit Plan Administrators in 2011. By combining resources, best practices and scale, the new organization is even stronger and better than before.

We believe the best way to realize our better systems for better service philosophy is to hire the best employees. We're always looking for talented individuals who share our dedication to high-quality work, exceptional service and mutual respect. If you're interested in working in an environment where people - employees and clients - really matter, consider bringing your talents to Zenith American!

We realize the importance a comprehensive benefits program to our employees and their families. As part of our total compensation package, we offer an array of benefits including health, vision, and dental coverage, a retirement savings 401(k) plan with company match, paid time off (PTO), great opportunities for growth, and much, much more!