Administrative Assistant I (office Of The Chief Procurement Officer) Seiu 73

Cook County Offices

Under The President

Administrative Hearings

Auditor

Bureau of Administration

Bureau of Economic Development

Bureau of Finance

Bureau of Human Resources

Bureau of Technology

Facilities

Office of the President

Job Summary

Under the general direction of the department head or designee, performs a variety of coordinated administrative tasks to provide logistic support to office, business or operations by exercising advanced skills, selecting appropriate combination of methods from a wide variety of procedures, making simple adaptations and interpretations of a limited number of substantive guides and manuals, working closely with supervisors to formulate effective and efficient responses to minor problems. Responds to requests for information, prepares and reviews incoming and outgoing materials/correspondence for consistency with departmental procedures. May act in the capacity of a resource person by demonstrating proficiency in the proper use of office equipment and execution of new work methods and procedures. Performs data entry into various applications including Oracle EBS. Assumes responsibility for following-up in an effective manner on unresolved business within the purview of their assigned duties. Performs other duties as assigned. Minimum Qualifications

• High School Diploma or General Education Development (GED) certificate is required.
• Two (2) years of full-time work experience performing administrative and/or clerical job duties is required.
• Must be able to lift twenty-five (25) pounds is required.

Candidates who are contacted will be required to produce original required documents (e.g., current driver's license, diploma, school transcript, certifications, etc.) listed on the Notice of Job Opportunity within five (5) days of being extended an offer, in writing, by the Bureau Chief of BHR (or designee). Candidates will be notified of how to submit required documents.

*Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by the World Education Services (WES), Educational Credential Evaluators (ECE) or a National Association of Credential Evaluation (NACES) member organization.

Knowledge, Skills and Abilities

• Proficiency in the use of Microsoft Office Suite and other computer software.
Good attention to multifarious detail, ability to reproduce and cross reference data.

• Ability to follow-up in a thorough and timely manner relative to unresolved business.

• Knowledge of business, legal and/or other technical language usage, punctuation, and grammar for application to business forms, letters, records and reports.

• Strong writing skills with the ability to edit correspondence, documents, contracts or related material.

• Knowledge utilizing and applying basic mathematical skills and performs calculations relative to the tabulation of bids and/or other procurement documents or analyses.

• Skill and accuracy in the control, organization and maintenance of files and records according to various methods (i.e. electronic, alpha and/or numeric filing systems).

• Good communication skills; ability to gather information from others and make inquiries; ability to convey information and explain or describe basic office policy and procedure to others in person or by telephone with proper training provided.

• Ability to multi-task and perform well under pressure, plan and conduct multiple assignments within specified time frame/deadlines; ability to support administrative functions of the office.

• Skill exercising sound judgment, discretion and tact relative to problems or situations involving general public, staff and/or outside agencies.

• Ability to understand and carry out instructions, both written and verbally to others.

• This position requires various types of physical exertion, including but not limited to lifting, pulling, pushing, climbing and moving objects of moderate to heavy weight.

Physical Requirements
Medium Work
Medium Work involves exerting 20 to 50 pounds of force occasionally or 10 to 25 pounds of force frequently or an amount greater than negligible and up to 10 pounds constantly to lift, carry, push, pull, or otherwise move objects.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.

VETERAN'S PREFERENCE

When applying for employment with Cook County Government, preference is given in the application process to honorably discharged Veterans who have served in the Armed Forces of the United States for more than 180 consecutive days, or during War Time. To take advantage of this preference a Veteran must:

• MEET THE MINIMUM QUALIFICATIONS FOR THE POSITION.
• IDENTIFY THEMSELVES AS A VETERAN ON THEIR EMPLOYMENT APPLICATION BY ANSWERING YES TO THE QUESTION "Are you a military veteran?"
• ATTACH A COPY OF THEIR DD 214, DD 215 or NGB 22 (NOTICE OF SEPARATION) AT TIME OF APPLICATION FILING. IF YOU HAVE MULTIPLE DD 214S, 215S, OR NGB 22S, PLEASE SUBMIT THE ONE WITH THE LATEST DATE. COAST GUARD MUST SUBMIT A CERTIFIED COPY OF THE MILITARY SEPARATION FROM EITHER THE DEPARTMENT OF TRANSPORTATION (BEFORE 911) OR THE DEPARTMENT OF HOMELAND SECURITY (AFTER 911).

The Cook County Department of Veterans Affairs can assist you with obtaining a certified DD214 and having it recorded for you at no charge. Please contact veterans.affairs@cookcountyil.gov

VETERAN MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS AT TIME OF INTERVIEW.

Group and Voluntary Benefits Offered:

• Medical, Dental, and Vision

• Basic Term Life Insurance

• Pension Plan

• Deferred Compensation Program

• Employee Assistance Program

• Paid Holidays, Vacation, and Sick Time

• Voluntary Benefits

• You May Qualify for the Public Service Loan Forgiveness Program (PSLF)

For further information on our excellent benefits package, please click on the following link: http: //www.cookcountyrisk.com/

Hourly Wage: $24.118 hourly

The County has a hybrid work environment which allows employees telecommuting and flexible scheduling options.

*This position requires successful completion of post-offer tests, which may include a background check, drug screen and medical examination.

Falsification of any information in the application process will result in disqualification, dismissal after hire, and/or placement on the County's Ineligible for Rehire List for a period of two (2) or five (5) years. For current County employees, such falsification may result in discipline, up to and including termination, and placement on the County's Ineligible for Rehire List for a period of two (2) or five (5) years. See Cook County Code of Ordinances, Article II, Sections 44-54 Unlawful Practices Relating to Employees and Employment - Penalty, 44-56 Political Discrimination; Cook County Employment Plan, Section V.N. Pre-Interview License and Certification Verification; Supplemental Policy No. 2014-2.13 Ineligible for Rehire List; and Cook County Personnel Rules 3.3(b) (7) (d)

EEO Statement

Cook County Government is an Equal Employment Opportunity ("EEO") employer. Cook County prohibits illegal discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, source of income, housing status, military service or discharge status, gender identity, genetic information, or any other protected category established by law, statute or ordinance as further defined in Chapter 44. Human Resources, Article II. Personnel Polices, Section 44-53 of the Cook County Code of Ordinances and Chapter 42. Human Relations, Article II. Human Rights, Section 42-35 of the Cook County Code of Ordinances.

NOTE: As an internal candidate, should you be offered the position, salary allocations shall abide by the Cook County Personnel Rules.

*Must be legally authorized to work in the United States without sponsorship.

Please contact BHR.WorkforceStrategy@cookcountyil.govfor inquiries about this position

Social Media Disclaimer

The County's hiring process is governed by the Cook County Employment Plan which prohibits employment actions from being influenced by any Political Reasons or Factors for Non-Exempt Positions. The advertisement of this position by any individual does not constitute an offer or promise of employment, promotion, or any other employment action and shall not influence the County's hiring decision. Cook County officials and employees who become aware of or receive a complaint that involves an allegation of Political Reasons or Factors being considered in the hiring process of Non-Exempt positions are obligated to refer the complaint to the Cook County - Office of the Inspector General. If the Cook County Inspector General sustains allegations of Political Reasons or Factors being considered, Cook County will disqualify the Applicant or Candidate from consideration for employment and disciplinary action will be imposed on any involved Cook County employees, if applicable.