Benefit Coordinator

Job Description

Take Your Corporate Career to the Next Level

Kleinfelder, a Forbes' Top Employer for Engineers in North America, is committed to a people-first culture, technical excellence, and creating opportunities where employees can thrive!

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder’s Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our corporate employees are part of the Kleinfelder ecosystem - supporting the projects that improve the communities we work and live in.

Step into Your New Role

Kleinfelder’s Corporate Office has an exciting opportunity for a Benefits Coordinator to join our Human Resources team. This role is ideal for a detail-oriented HR professional who enjoys providing exceptional customer service, maintaining data accuracy, and supporting key HR processes in a collaborative and stable work environment.

Job Summary
We are seeking a detail-oriented Benefits Coordinator to support the day-to-day administration of the organization's employee benefits programs. This role serves as a primary point of contact for employee benefit inquiries, supports benefit enrollment and life event changes, ensures compliance with applicable laws and company policies, and partners with benefit vendors to deliver exceptional service to employees.

Key Responsibilities

• Assist with administering employee benefits programs including medical, dental, vision, life insurance, disability, retirement plans, wellness initiatives, and leave programs.
• Coordinate new hire benefit enrollments, qualifying life event changes, annual open enrollment, and benefit terminations.
• Respond to employee questions regarding eligibility, coverage, claims, enrollment, and benefit policies.
• Maintain accurate benefit records within the HRIS and benefits administration systems.
• Audit benefit data and payroll deductions to ensure accuracy and timely corrections.
• May assist with leave administration, including FMLA, state leave programs, and ADA accommodations, as applicable.
• Review employee communications, benefit guides, and educational materials.
• Support annual open enrollment planning, employee meetings, and system testing.
• Maintain compliance with applicable federal, state, and local regulations, including ERISA, COBRA, HIPAA, ACA, and Section 125 requirements.
• Assist with benefit audits, reporting, and vendor performance reviews.
• Recommend process improvements to enhance the employee benefits experience.
• Partner with payroll to reconcile benefit deductions and employer contributions.
• Coordinate with benefit carriers and third-party administrators to resolve eligibility and claim issues.

Qualifications

• Experience: 3+ years of experience in related experience required
• Technical Skills: Proficiency with HRIS systems and MS Office including Word, Excel and PowerPoint required; UKG Pro experience desired.
• Competencies: Strong attention to detail, ability to handle confidential information, and excellent communication skills for resolving customer service issues.

Education

• Associates degree or equivalent in related field from two-year college or technical school required. HR certificate desired.

Following an offer, candidates will be required to satisfactorily complete employment reference checks, verification of professional licensure and/or educational credentials, a motor vehicle report (MVR), and a comprehensive background check.

Move Forward with Kleinfelder: Kleinfelder and its’ subsidiaries and affiliates, has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver.

Progress with an Employer that Values You

Kleinfelder, and its’ subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Benefits: Kleinfelder, and its’ subsidiaries and affiliates, offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays.

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity: Kleinfelder, and its’ subsidiaries and affiliates, is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)

NOTICE TO THIRD PARTY AGENCIES

Please note that Kleinfelder, and its’ subsidiaries and affiliates, does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder, and its’ subsidiaries and affiliates, will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder, and its’ subsidiaries and affiliates, explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.