Facilities Management Manager

Posted: Sunday, 16 March 2025
Valid Thru: Tuesday, 15 April 2025
Index Requested on: 03/16/2025 07:12:46
Indexed on: 03/16/2025 07:12:46

Location: Hong Kong, HK, , HK

Industry: Advertising and Public Relations
Occupational Category: 13-0000.00 - Business and Financial Operations
Type of Employment: FULL_TIME

Hermes is hiring!

Description:

Responsibilities:
FACILITIIES MANAGEMENT
  • Responsible for facilities management for all stores, remote store premises and office in Hong Kong and Macau;
  • Monitor and manage daily and regular maintenance works in all stores, remote store premises and office in Hong Kong and Macau, included air-conditioning, fire services, electricity, back of house management, etc., with immediate actions;
  • Work directly with vendors and organize working schedule based on urgency of task;
  • Coordinate with related internal departments, landlords and public authorities for maintenance works and issues;
  • Perform regular store visits to review store conditions and follow up on associated works;
  • Review and create frameworks and annual plan, formulate strategies on facilities management protocols, smart technologies application and implementation, resources planning to maximize efficiency of facilities resources to support store operations;
  • Regular review of all functions and operations of facilities management for continuous improvement and working towards best practices;
  • Follow up yearly maintenance contracts (such as materials, lighting, flooring, carpet, security system, air-conditioning, fire services, building management system, etc.) for all stores, remote store premises and office;
  • Conduct regular training to store team on facilities management;
  • Prepare monthly maintenance calendar and report;
  • Provide yearly work order report, data consolidation and analysis;
  • Plan for yearly forecast and coordinate with internal stakeholders;
  • Coordinate procurement of materials from overseas or local market, manage and monitor inventory;
  • Manage material library;

PROJECT MANAGEMENT
  • Manage minor works in stores and small scale projects including remote staff facilities and office;
  • Prepare budget, administer tendering process, and manage construction work for minor works and small scale projects;
  • Monitor handover process of completed project and follow up all outstanding defects until satisfactory completion;

COST MANAGEMENT
  • Prepare annual budget for maintenance and minor works;
  • Closely monitor budget with diligent cost control;
  • Regular review with finance department for actual vs. estimated costs/budget;

SAFETY AND COMPLIANCE
  • Ensure all works are compliance with local regulations and safety standards;
  • Conduct annual inspections on fire services, safety, security system, electrical system, etc., and address any issues promptly;

VENDOR MANAGEMENT
  • Oversees external service providers and contractors, ensuring quality and timely service delivery;
  • Conduct performance check and risk assessment on service providers;
  • Sourcing of new vendors;

OTHERS
  • Lead and supervise technical staff to carry out routine works;
  • Work on ad-hoc tasks/projects as assigned.
Requirements:

  • Diploma/Degree holder, preferably in Facilities Management/Building Services/Project Management/Engineering;
  • Experience in facilities management with technical and retail background is preferred;
  • Strong knowledge of building systems and maintenance practices;
  • Excellent problem-solving and organizational skills;
  • Strong analytical skills with cost control experience;
  • Effective communication and interpersonal abilities;
  • Knowledge and ability to read architectural/technical plans are essential;
  • Strong skills in Excel, Word, PowerPoint, Photoshop, AutoCAD;
  • Proactive, Independent, Responsible, Team Player, Solutions Driven and Detail-oriented;
  • Willing to work out of office hours;
  • Fluent in written and spoken English, Cantonese and Mandarin

Responsibilities:

Please review the job description.

Educational requirements:

  • high school

Desired Skills:

Please see the job description for required or recommended skills.

Benefits:

Please see the job description for benefits.

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