Join our innovative team at Coherent Corp., a global leader at the forefront of optical technology and solutions. We are seeking a dynamic and detail-oriented Executive Assistant to support our Executive Vice President, Lasers Segment.

This dynamic position requires excellent organizational skills, attention to detail, critical thinking skills, and the ability to thrive in a fast-paced environment with a high degree of confidentiality due to sensitive proprietary information. The successful candidate will have a can-do attitude and flexibility to the work environment and demonstrate the ability to work with professionalism and courtesy with all levels of employees, management, partners and external contacts.

PRIMARY DUTIES & RESPONSIBILITIES .

• Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
• Create and edit agendas, reports, and other documents to support organizational objectives.
• Capture meeting minutes, action items and follow up with assignees to completion.
• Coordinate travel arrangements, manage and reconcile expense reports and maintain email distribution lists.
• Plan offsite meetings, and other departmental events.
• Manage equipment, software, and office issues, and maintain department communications and materials.
• Onboard new suppliers, creates purchase orders and reconcile invoices.
• Highly proactive, takes ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately.
• Trustworthy with demonstrated ability to exhibit a high degree of confidentiality and integrity and exercise excellent judgment at all times.
• Ability to juggle multiple deliverables while remaining calm and composed.
• Advanced Outlook calendar management; expert level knowledge of Windows desktop computer applications, Microsoft Office 365.
• Generates reports and participates in special projects.
• Strong organization, project management and problem-solving skills.
• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision.
• Ability to take on new challenges, to learn and grow.
• Ability to identify business issues and coordinate an appropriate response with key stakeholders.
• Support on ad hoc projects.

EDUCATION & EXPERIENCE

• Demonstrable experience of supporting C-level executives.
• Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple sources.
• Proficient in Zoom, Teams, Microsoft Office suites (Word, Excel, PowerPoint, Outlook).
• Experience handling confidential materials
• Demonstrated problem solving and work prioritisation skills.
• Ability to achieve results independently or working with others.
• Excellent interpersonal and communication skills; ability to communicate effectively with employees throughout the organization.
• Ability to excel in a cross-organisational, cross-cultural, global team environment.
• Handle special assignments promptly and professionally.
• Set a high standard of ethics, professionalism, and competency.

WORKING CONDITIONS

• This position is onsite with flexibility to work hybrid depending on the executive's needs .
• Working conditions typical of a climate controlled and professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers.
• May require occasional overtime and flexibility in work hours to accommodate the executive's needs.
• May require occasional off-site meetings or travel.

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!

Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.