POSITION SUMMARY

Position is responsible for providing day-to-day administrative support to the Contracts and Compliance Manager. Duties include tracking tasks, obtaining licenses and permits, processing invoices, scheduling quarterly partner meetings, and any other compliance-related functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Provide day-to-day administrative support to the contracts and compliance manager
2. Organize, file and maintain electronic documents Legal department folders
3. Prepare agendas and schedule quarterly partner meetings in a timely manner
4. Prepare, generate, and distribute meeting minutes based on established deadlines
5. Assist with projects and tracking deadlines
6. Update reports and spreadsheets
7. Assist and facilitate communication between departments
8. Processing legal department invoices for payment and expense report
9. Coordinate and handle requests for live and DocuSign signatures
10. Reconciling monthly credit card invoices for Legal Department charges
11. Assisting in implementing new procedures and systems
12. Perform other duties as assigned

OTHER RESPONSIBILITIES

1. Practices proper safety techniques in accordance with company and departmental policies and procedures.

2. Adheres to applicable regulatory requirements, organizational policies and procedures, and departmental guidelines.

QUALIFICATIONS

Education and Experience:

High school diploma, some college is desirable. Minimum of 2 years of work experience in an office/administrative environment or completion of a Legal certificate program.

Knowledge, Skills and Abilities:

1. Advanced verbal and written communication skills; ability to effectively communicate with employees, customers, vendors and/or others as required.

2. Ability to apply reasonable understanding in carrying out instructions in written, oral or diagram form.

3. Ability to define problems, collect data, establish facts, and draw valid conclusions.

4. Must maintain confidentiality and secure confidential documents and records.

5. Must be proficient with programs such as Microsoft Office Suite

6. Must maintain a high degree of accuracy in data entry.

7. Ability to handle competing priorities in a fast-paced environment.

8. Must be detail oriented and organized.

9. Strong interpersonal skills, service orientation, and ability to work effectively with others.

10. Ability to work with and maintain confidential and sensitive information. Proficiency in MS Office (Word, PowerPoint, Excel).

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Occasionally required to lift and/or move up to 10 pounds

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Hybrid attendance is required - located in Maryland, District of Columbia, Northern Virginia, or Atlanta

· Work is primarily in a climate-controlled office with moderate noise level

Experience

• 2 year(s): Minimum of 2 years of work experience in an office/administrative environment or completion of a Legal certificate program.

Education

• Some college or better
• High School or better