Talent Acquisition/Onboarding Specialist I

Talent Acquisition/Onboarding Specialist I (Remote)

As the leading innovator in Vehicle-to-Government (V2Gov) technology, Vitu is transforming the way vehicles, businesses, government, and drivers interact with one another.

Vitu provides innovative, cutting-edge services to the motor vehicle industry. Our namesake solution manages titling and registration transactions in all 50 states and across multiple locations — all on one platform. With the mission of expanding and automating Vehicle-to-Government (V2Gov) transactions, the Vitu platform is reimagining how drivers, businesses and governments interact with vehicles. Vitu has offices in California, Florida, Georgia, Illinois, Indiana, Minnesota, Montana, North Carolina, South Carolina, New Hampshire, New Jersey, New York, Ohio, Oregon, Pennsylvania, and Virginia.

Job Summary

We are looking for a detail-oriented Talent Acquisition Specialist I to support our recruiting operations function and help ensure a seamless hiring and onboarding experience.

The Talent Acquisition Specialist plays a critical role in supporting the administrative functions of the recruitment lifecycle, from job requisition approvals through new hire onboarding. This position partners closely with Talent Acquisition, hiring managers, HR team, Training & Development, IT, and cross-functional teams to ensure hiring processes are completed accurately, efficiently, and in compliance with company policies.

Key Responsibilities:

• Manage the administrative workflow of the recruiting process from requisition approvals through new hire onboarding.

• Coordinate and monitor job requisition approvals within Dayforce.

• Post and manage open positions on internal and external career sites.

• Ensure job postings are accurate, compliant, and aligned with company standards.

• Prepare offer requests, obtain necessary approvals, generate offer letters, and distribute offers to selected candidates.

• Initiate and monitor pre-employment background checks and ensure timely completion of all pre-hire requirements.

• Coordinate the onboarding process for new hires, ensuring all required documentation is completed before their start date.

• Facilitate onboarding activities, including collecting and reviewing Form I-9 documentation during New Hire Orientation in accordance with federal employment eligibility requirements.

• Process and coordinate temporary employee hires and conversions, partnering with staffing agencies and internal stakeholders as needed.

• Maintain accurate candidate and employee records within Dayforce and other recruiting systems.

• Utilize Jira (Atlassian) to manage recruiting and onboarding requests, track workflow, and collaborate with internal teams.

• Partner with Payroll, Human Resources, Training, IT, and Hiring managers to ensure a smooth onboarding experience.

• Maintain confidentiality while handling sensitive candidate and employee information.

• Identify opportunities to improve recruiting operations, processes, and system efficiencies

• Cross-train in all HR functional areas and provide support to teammates during peak workloads, absences, or changing business needs.

• Perform other HR-related duties as assigned

Qualifications and Experience

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent work experience preferred.

• 1+ years of experience supporting Talent Acquisition, Human Resources, Recruiting Operations, or HR Administration.

• 1 + years of experience working within an Applicant Tracking System (ATS), preferably utilizing Dayforce.

• Experience using Jira (Atlassian) or similar workflow/project management tools is preferred.

• Strong computer proficiency with the ability to quickly learn new systems and technology.

• Exceptional organizational skills with strong attention to detail and accuracy.

• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.

• Experience working cross-functionally with Human Resources, Payroll, IT, and business leaders.

• Excellent written and verbal communication skills.

• Ability to handle confidential information with professionalism and discretion.

• Strong problem-solving skills and a proactive approach to improving processes.

Preferred Qualifications

• Experience supporting multi-state hiring and high volume recruiting.

• Knowledge of onboarding, employment documentation, and I-9 compliance.

• Experience preparing offer letters and coordinating background screenings.

• Dayforce HRIS experience is a plus

• Familiarity with temporary workforce administration and staffing agency partnerships is a plus.

Compensation

The hourly rate for this position is: $24 - $28 per hour

The final pay for this position will be determined by multiple factors including, but not limited to, location, education, experience, training and skills.

At Vitu, our engaged workforce is the key to our success. We are committed to creating a positive, inclusive, and motivating environment where employees feel valued, connected, and empowered. We have an Employee first culture and foster a collaborative environment where innovation, creativity, diverse ideas and opinions are valued. We value each team member and ensure they have the opportunity to grow and contribute to the success of our organization.

At Vitu, we care for our employees and their families. We offer a comprehensive benefits package including -

• Healthcare Coverage for you and your family covering Medical, Dental & Vision

• Tax Advantage accounts such as Health Savings Account (HSA) & Flexible Spending Accounts (FSA)

• Generous PTO

• Pet Insurance

• Retirement Planning

• ID Theft Insurance

• Life and Disability Insurance

• Commuter Benefits

• Accident & Hospital, Critical Illness Insurance

• Tuition Reimbursement

Vitu is an Equal Employment Opportunity Employer. We value diversity and are dedicated to providing an equal and inclusive working environment. We are committed to providing an environment that is free from discrimination and harassment. We do not discriminate on the basis of race, color, religion, age, sex, sexual orientation, gender identity, ethnicity, national origin or ancestry, disability, marital status, veteran status or any other category protected by applicable federal, state or local law. Vitu is committed to providing reasonable accommodations when requested by an applicant or employee with disabilities, unless such accommodations would cause undue hardship.