Title and Abstract Agency of America are a premier title agency serving the Tampa, Florida metro area. We are dedicated to providing exceptional title and closing services that ensure smooth real estate transactions for our clients.

We are seeking a detail-oriented and energetic Title and Closing Assistant to join our dynamic team. In this vital role, you will support the title and closing process by opening new orders, ordering title searches and payoffs, processing files, communicating with clients, and assisting the team to facilitate seamless real estate closings. Your proactive approach and customer service skills will help ensure client satisfaction and operational efficiency.

Key Responsibilities:

• Assist the Closer in all aspects of the real estate closing process, ensuring accuracy and compliance with industry standards.
• Daily monitoring of incoming orders to include entry & distribution to appropriate parties.
• Prepare and review closing documents. Including ordering title and municipal lien searches, surveys, and HOA Estoppel letters.
• Coordinate with clients, lenders, real estate agents, and other parties to gather necessary information and clarify closing requirements.
• Clearly and professionally communication with all parties involved to resolve any issues or questions that may arise during the closing process.
• Track and monitor closing timelines, ensuring all deadlines are met.
• Prepare and balance final numbers for closing transactions. Including ordering payoffs and preparing invoices.

Qualifications:

Minimum of 2 years of experience as a Title Processor or similar role in the real estate or title insurance industry.

• Knowledge of real estate law, title processing, and legal documentation procedures
• Understanding of the closing process
• Experience working in a title agency is preferred
• Excellent customer service abilities with clear communication skills
• Ability to multitask efficiently in a fast-paced setting while maintaining accuracy
• Familiarity with processing software is a plus
• Bilingual is a benefit
• Must be a Notary

Responsibilities:

• Opening new orders
• Ordering title searches, municipal lien searches and payoff statements
• Communicating with clients
• Coordinate with real estate agents, their clients, and lenders, to gather necessary information for closing procedures
• Manage title processing workflows to ensure timely completion of all required steps
• Provide excellent customer service by addressing client inquiries and guiding them through the closing process
• Maintain accurate records of all transactions, reports, and correspondence related to each closing
• Support the team during settlement meetings by preparing documents
• Working with team on post-closing matters

What We Offer:

• Competitive salary and benefits package
• A supportive and collaborative team culture
• Opportunities for career growth and professional development within the company

Conditions of Work:

• Ability to sit or stand for long periods.
• Ability to work on computers for a significant portion of the day.
• Ability to perform repetitive movements as required for positions (typing, clicking, swiveling).
• Ability to move 10-20 pounds as needed.

Our firm is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristic protected by law. All applicants applying for U.S. job openings must be authorized to work in the United States. If you require an accommodation during the interview process, please indicate same when responding to this posting. This employer participates in E-Verify. All newly hired employees are required to complete the I-9 form and provide documentation of identity and work eligibility.

Equal Opportunity Employer
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