Job Summary

Expedites orders to ensure supplies arrive as needed to avoid stock-outs. Assists Buyer/Purchasing Coordinators in accurate and timely placement, follow up and coordination of orders.

Job Specific Duties

• Follows up on all open order reports daily. Expedites orders by calling vendors to obtain status on open orders & backorders; updates information on purchase orders accordingly & adds comments.
  
• Coordinates with requesters to determine the urgency needed & coordinates shipment with the vendors.
  
• Coordinates sourcing of viable substitute products when ordered items are confirmed to be on backorder or discontinued.
  
• Requests substitute product information, specifications and pictures. Coordinates with requester, inventory location or Value Analysis Coordinator approval of the substitute product for ordering.
  
• Places priority orders as requests are received and calling the orders into the vendors by phone & handling them with urgency.
  
• Identifies non-contract items and brings them up to Contract Coordinators as opportunities for local agreements.
  
• Runs, reviews and analyzes purchasing reports and performs research necessary to resolve problems. Makes corrections as needed to expedite problem orders.
  
• Keeps Supply Chain Administration management, staff and requesters aware of any extended backorders, discontinued items, or orders that cannot be resolved.