Description & Requirements

Maximus is currently hiring for a Document Control Manager to support our Florida Healthy Kids team. This is an onsite position located in Tallahassee, FL. The Document Control Manager is responsible for processing inbound and outbound mailing correspondence, managing the team onsite, works closely with Maximus vendors and builds fruitful relations with our client.

Essential Duties and Responsibilities

- Coordinate communications between staff, Director, and Project Management team.

- Manage and coordinate vendors and mailhouse functions.

- Manage printing, distribution, and redesign of all marketing, program materials, reminder and state program letters.

- Conduct reviews to ensure that record keeping, security, and confidentiality procedures are followed and that records and files are accurate and complete.

- Provide document control of mail, project and State correspondence.

- Respond to incoming/outgoing mailing needs of the central processing facility operations.

- Maintain corporate memoranda book and project administrative manual.

- Coordinate vendor invoices with finance department and ensure proper approvals are obtained.

Minimum Requirements

- Bachelor's degree in relevant field of study and 5+ years of relevant professional experience required, or equivalent combination of education and experience.

- Inbound/Outbound mailing correspondence experience

- Vendor management experience

- Staff management experience

- Client relation experience

- Effective communication skills with outside business partners and with internal peers

EEO Statement

Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We're proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.