Position Summary

Provides administrative support for special districts—meeting logistics, records, notices, and customer service.
Key Responsibilities

• Prepare agendas, packets, and meeting rooms; take notes and draft minutes for review.
• Process mailings, legal notices, and postings per statutory timelines.
• Maintain records and retention schedules; scan/index documents accurately.
• Respond to resident inquiries and route service requests; maintain logs.
• Assist with purchasing, vendor coordination, and invoice coding.
• Support elections coordination and public records requests as assigned.

Qualifications

• 2+ years administrative support; municipal/district exposure helpful.
• Strong organization, attention to detail, and MS 365 proficiency.
• Professional communication and discretion.

Education & Certifications

• High school diploma required; Associate's preferred.

Skills & Competencies (CLEAR Values)

• Collaboration — partners effectively with boards, residents, vendors, and internal teams.
• Leadership — takes ownership; for lead/supervisor/manager roles, sets direction and coaches others.
• Excellence — produces accurate, audit‑ready work; follows SOPs, policies, and governing documents.
• Accountability — meets deadlines and SLAs; uses KPIs to drive improvements.
• Respect — communicates clearly and professionally with diverse stakeholders.

Work Environment & Physical Requirements

Office/hybrid role with extended screen time; periodic site/amenity walks and meeting attendance. Some evening/weekend work may be required. Reasonable accommodations may be made for qualified individuals with disabilities.Inframark is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Learn more about us at Community Management - Inframark