The Student Activities Coordinator is a key driver of campus culture and student connection, responsible for planning, organizing, and delivering a wide range of educational, recreational, social, and cultural programs for IMG Academy student-athletes. Working alongside the dormitories and the other coordinators, this role collaborates with dormitory leadership, activity counselors, and other departments to create a vibrant, inclusive student experience that promotes community, belonging, and fun.

Position responsibilities

• Plan, organize, and supervise a wide variety of recreational, social, and cultural activities for student-athletes.
• Oversee the dormitory activity budget, including tracking expenses, maintaining accurate records, and ensuring cost-effective event planning.
• Collaborate with dormitory leadership and other engagement coordinators to plan and execute major campus events and traditions (e.g., Homecoming, Welcome Week).
• Partner with other departments on logistics for signature events and key calendar moments like check-in and move-in days.
• Lead the planning and execution of senior celebration days and traditions, such as Senior Beach Day.
• Work closely with residential mentors to plan and support weekly dormitory activities tailored to the interests of the student athletes.
• Provide logistical support for activities, including reviewing and approving event requests and contracts.
• Develop marketing strategies to promote student activities and ensure strong engagement and participation.
• Assist with student recognition events and awards ceremonies.
• Facilitate the formation of student committees to gather student voice and design programming that reflects their needs and interests.
• Plan, organize, and advise student organizations and clubs, providing leadership and development opportunities.
• Build and strengthen relationships with community partners to enhance programming and student experience.
• Train and onboard new activity counselors and coordinators, providing ongoing guidance and support.
• Create purchase order forms and submit them to the Assistant Head of House in a timely and accurate manner.

Communication & Collaboration

• Serve as a liaison between students and appropriate staff, ensuring effective communication around student engagement opportunities.
• Collaborate with internal departments to support meetings, events, and special programs.
• Tailor activities to meet the evolving needs of individual students and groups, ensuring relevance and inclusivity.
• Encourage local community involvement in campus activities where appropriate.
• Communicate event schedules, updates, and information clearly and consistently to all stakeholders.

Other Responsibilities

• Adhere to all institutional policies, procedures, and ethical guidelines.
• Attend and supervise on- and off-campus student-sponsored events as required.
• Perform additional duties as assigned by the Director of Campus Life.

Knowledge, Skills and Abilities

Required:

• Bachelor’s Degree or relevant experience in student affairs, event planning, business or related field
• Successful leadership experience in student organizations
• Knowledgeable of community and volunteer resources
• Ability to maintain accurate records
• Experience with MS Office, spreadsheet and/or database programs.
• Strong organization skills
• Ability to interact with Student Athletes ranging in age and activities interest
• Desire to work collaboratively with colleagues
• Excellent written and verbal communication skills

Preferred Skills

• Experience with grade/high school, college or camp student activity programs
• Experience in student programming and in advising student groups.
• Bilingual

Physical Demands and Work Environment

• Should be able to handle outdoor temperatures for a reasonable period of time.
• Must be able to move around campus which includes gym, turf, fields, etc.
• Ability to lift, move, push and pull equipment or boxes in excess of 40 lbs.
• Ability to work flexible hours to include nights, weekends and holidays is required
• This role is considered essential and may be required to work during weather emergencies or business closures in order to meet operational requirements