Description

Kenvue is currently recruiting for:

CRIM & Contract Management Administrator

This position reports into Compliance and Business Administration Lead and is based at Cape Town, South Africa.

What we do

At Kenvue, we realize the extraordinary power of everyday care. Built on over a century of heritage and rooted in science, we're the house of iconic brands - including NEUTROGENA®, AVEENO®, LISTERINE®, JOHNSON'S® and BAND-AID® that you already know and love. Science is our passion; care is our talent.

Who we are

Our global team is ~ 22, 000 brilliant people with a workplace culture where every voice matters, and every contribution is appreciated. We are passionate about insights, innovation and committed to delivering the best products to our customers. With expertise and empathy, being a Kenvuer means having the power to impact millions of people every day. We put people first, care fiercely, earn trust with science and solve with courage - and have brilliant opportunities waiting for you! Join us in shaping our future-and yours. For more information, click here .

Role reports to: Compliance and Business Administration Lead

Location: Cape Town, South Africa

What you will do

Key Responsibilities

• Implement the Corporate Records and Information Management Programme (CRIM) and Compliance Framework support for Kenvue, South Africa.
• Manage the Contract Management data base (Malbek CLM System) for AMET (Africa, Middle East and Turkey) by uploading and all associated activities of managing Commercial Agreement for the business.
• Review of SOPs and Work Instructions for accuracy in the TRU cloud-based system.

CRIM (Corporate Records and Information Management) Programme:

• Ensuring CRIM standards implemented to appropriate levels (including both paper and electronic records as well as other CRIM standards). Revise QMS work instructions in line with updated and retired CRIM standards.
• Bi-annual compliance assessment reporting and corrective action plans.
• Preparation and submission of Annual Executive Summary and taking appropriate actions arising from the annual CRIM assessment exercise and any other new CRIM standards issued.
• Liaison with Corp Legal Department to ensure that relevant hold notices are adhered to and that records clear out take place as permitted.
• Ensuring that both records management policies and records retention schedules are made available during audits.
• Liaison with company management and providing regular information to site governance group, including dashboards etc.
• Management of Iron Mountain account and software - Connect, arranging access and training users.
• Project work, include decommissioning, mergers and acquisitions. Advice and support to project teams, sign offs, etc
• Contact with Records Coordinators and Departmental and Senior managers as required.
• Regular contact with other members of the South African Finance team.
• Comply with Legal holds issued by Law Department
• Conduct training on RIM Policy, Standards, and SOPs with Departmental Records Coordinators and Suppliers.
• Malbek CLM System Super User (AMET)
• Be Super User for Malbek CLM System, will work closely with AMET KLC team and other functions (e.g. finance and internal audit) and also support any audits in the contracting field. Will work on Malbek CLM System for creation, storage and electronic signature of contracts in many contract categories and will be the single "source of truth" for all Kenvue linked contracts by:
• Managing Master Data
• Managing Projects
• Managing E-sign messages
• Managing Departments contracts
• Creating and Managing Access Groups
• Handling Update Requests
• Managing Templates
• Adding, Deleting and Managing Request Routing Rules
• Create multiple records in bulk
• Performing bulk changes on multiple records
• Reviewing of SOPs and Work Instructions for accuracy in the TRU cloud-based system as TRU Administrator for SSA by:
• Collaborate with department leads to identify Process Owners for each SOP and Work Instruction.
• Collecting and compiling all final approved SOPs and Work Instructions.
• Uploading documents to the TRU cloud-based system with version control.
• Providing ongoing support and training to Process Owners.
• Track and expedite the approval process for all documents.

What we are looking for

Required Qualifications

• Matric plus business diploma or PG degree in administration or relevant education
• Minimum 4-5 years of experience with administration skills, records and handling systems.
• Experience with document and content management concepts and technologies
• Familiarity with the roll out of Compliance programs, reviewing contracts.
• Good working knowledge of common IT systems, processes and information security practices
• Excellent communication and business partnering skills including stakeholder management.
• Accuracy, integrity and attention to detail
• Ability to work autonomously

What's in it for you

• Competitive Benefit Package
• Learning & Development Opportunities
• Kenvuer Impact Networks
• This list could vary based on location/region

Kenvue is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.