Description

recruiting for:

CRIM & Contract Management Administrator

This position is based in Cape Town, South Africa

Who We Are

At Kenvue, we realize the extraordinary power of everyday care. Built on over a century of heritage and rooted in science, we're the house of iconic brands - including NEUTROGENA®, AVEENO®, TYLENOL®, LISTERINE®, JOHNSON'S® and BAND-AID® that you already know and love. Science is our passion; care is our talent. Our global team is made up with 22, 000 diverse and brilliant people, passionate about insights, innovation and committed to deliver the best products to our customers. With expertise and empathy, being a Kenvuer means to have the power to impact life of millions of people every day. We put people first, care fiercely, earn trust with science and solve with courage - and have brilliant opportunities waiting for you! Join us in shaping our future-and yours. For more information, click here .

What You Will Do

• To implement the Corporate Records and Information Management Programme (CRIM) and Compliance Framework support for Kenvue, South Africa.

• Manage the Contract Management data base (Malbek CLM System) for AMET (Africa, Middle East and Turkey) by uploading and all associated activities of managing Commercial Agreement for the business.

• Review of SOPs and Work Instructions for accuracy in the TRU cloud-based system.

Key Responsibilities

CRIM (Corporate Records and Information Management Programme:

• Ensuring CRIM standards implemented to appropriate levels (including both paper and electronic records as well as other CRIM standards). Revise QMS work instructions in line with updated and retired CRIM standards.

• B i -annual compliance assessment reporting and corrective action plans.

• Preparation and submission of Annual Executive Summary and taking appropriate actions arising from the annual CRIM assessment exercise and any other new CRIM standards issued.

• Liaison with Corp Legal Department to ensure that relevant hold notices are adhered to and that records clear out take place as permitted.

• Ensuring that both records management policies and records retention schedules are made available during audits.

• Liaison with company management and providing regular information to site governance group, including dashboards etc.

• Management of Iron Mountain account and software - Connect, arranging access and training users.

• Project work, include decommissioning, mergers and acquisitions. Advice and support to project teams, sign offs, etc

• Contact with Records Coordinators and Departmental and Senior managers as required.

• Regular contact with other members of the South African Finance team.

• Comply with Legal holds issued by Law Department

• Conduct training on RIM Policy, Standards, and SOPs with Departmental Records Coordinators and Suppliers.

• Malbek CLM System Super User (AMET)

• Be Super User for Malbek CLM System, will work closely with AMET KLC team and other functions (e.g. finance and internal audit) and also support any audits in the contracting field. Will work on Malbek CLM System for creation, storage and electronic signature of contracts in many contract categories and will be the single "source of truth" for all Kenvue linked contracts by:

-Managing Master Data

-Managing Projects

-Managing E-sign messages

-Managing Departments contracts

-Creating and Managing Access Groups

-Handling Update Requests

-Managing Templates

-Adding, Deleting and Managing Request Routing Rules

-Create multiple records in bulk

-Performing bulk changes on multiple records

• Reviewing of SOPs and Work Instructions for accuracy in the TRU cloud-based system as TRU Administrator for SSA by:

-Collaborate with department leads to identify Process Owners for each SOP and Work Instruction.

-Collecting and compiling all final approved SOPs and Work Instructions.

-Uploading documents to the TRU cloud-based system with version control.

-Providing ongoing support and training to Process Owners.

-Track and expedite the approval process for all documents.

What We Are Looking For

Required Qualifications

• Matric plus business diploma or PG degree in administration or relevant education

• Minimum 4-5 years of experience with administration skills, records and handling systems.

• Experience with document and content management concepts and technologies

• Familiarity with the roll out of Compliance programs, reviewing contracts.

• Good working knowledge of common IT systems, processes and information security practices

• Excellent communication and business partnering skills including stakeholder management.

• Accuracy, integrity and attention to detail

• Ability to work autonomously

What's In It For You

• Competitive Benefit Package

• Paid leave

• Learning & Development Opportunities

• Employee Resource Groups

Kenvue is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.