Description

Vitalant is seeking a full-time in-office Senior Administrative Assistant to support assigned business units by performing advanced clerical and administrative duties. This role provides high-level administrative support, coordinates schedules and meetings, prepares reports, and assists with departmental projects to ensure efficient day-to-day operations.
What to Expect

Schedule: Days, Monday - Friday, 8-5pm Flexible

To help you stay energized, engaged, and inspired, we offer a full range of benefits for you and your dependents.

They include:

• Medical, dental, and vision insurance at affordable premiums
• Employee Assistance Program
• 401K retirement savings plans + 5% company match
• Free basic life and AD& D insurance
• Free short-and-long-term disability insurance
• HSA and FSA
• Paid time off
• Many other employee perks and programs

Key Responsibilities

• Provide advanced administrative support including preparing reports, statistical spreadsheets, and assisting with non-routine projects.
• Maintain leadership calendars including meetings, projects, and priorities.
• Coordinate travel arrangements and prepare and track expense reconciliations.
• Coordinate logistics for meetings and activities including scheduling, room setup, audio-visual equipment, and expense management.
• Collaborate with other administrative support team members to achieve project goals and provide backup support as needed.
• Draft routine and confidential correspondence and communications.
• Maintain records and organized electronic and physical filing systems.
• Perform data entry and retrieve information using various software applications.
• Coordinate incoming and outgoing mail, packages, and internal correspondence.
• Maintain department supplies including office materials and forms.
• Assist with special projects and perform other duties as assigned.

Requirements

• Minimum of five years of related administrative experience
• High school diploma or GED required
• Thorough working knowledge of standard office procedures and office equipment
• Proficiency with Microsoft Office including Word, Excel, PowerPoint, Outlook, and Teams
• Strong organizational and time management skills with high attention to detail
• Excellent customer service and interpersonal skills
• Strong written and verbal communication skills
• Ability to maintain organized office filing systems

Summary

About Us

Vitalant is one of the nation's largest nonprofit blood and biotherapies healthcare organizations, providing hospitals and patients across the U.S. a safe blood supply, specialized laboratory services, transfusion medicine expertise and world-renowned research. We have a network of 115 donation centers across the U.S. and host approximately 60, 000 blood drives annually. Vitalant provides blood and special services to patients in more than 900 hospitals across the U.S. where millions of people depend on blood donations from our generous donors.

Vitalant is committed to fostering an inclusive workplace built on a foundation of respect, integrity, teamwork, and excellence. We create opportunities for employees of all backgrounds to feel valued, seen and heard. We believe this mission drives creativity and innovation, as employees experience an environment conducive to personal growth and career development.

EEO/Disabled/Veterans

Our organization is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail to Careers@vitalant.org to let us know the nature of your request.

For more EEO information about applicant rights click here

Job Posting Disclaimer

Please note: Vitalant does not currently hire individuals who reside in the following states - Alabama, Alaska, Delaware, Hawaii, Kansas, Maine, Massachusetts, Nebraska, Oklahoma, Rhode Island, Utah, and Vermont.