HR Assistant

FADING WEST - "We build community" Fading West exists to build thriving and connected communities by reimagining the construction industry. Our vision is to eliminate the housing crisis for the workforce and the communities they serve. Our mission is to create attainable, high-quality, architecturally interesting, diverse communities for the workforce. To accomplish this, we fully integrate design, development, manufacturing, and construction in a single LEAN value stream. CORE VALUES We Care for People We Keep Our Promises We Hate Waste We Love Challenges We Simplify & Standardize We Excel & Outperform OUR CULTURE Strong Work Ethic, Fun, Learning, and Humility Fading West employees: do not need to be managed consistently impress the team with their insights and output are wicked smart but don't take themselves too seriously have a passion for the company's success without ego or pride in ownership are teachable, collaborative, and committed to continual learning, growth, and personal development Problem-Solving in a Challenging, Changing, and Flexible Organization Fading West employees: Challenge the norms and think outside the box enjoy the excitement of figuring out the "how" that accomplishes the "what" we are trying to achieve Manage Complexity and Simplify Systems Fading West employees: enjoy managing complexity to create efficient systems and processes that reduce waste and increase simplicity Strategic Visionary Thinking Fading West employees: Help develop strategies to achieve the objectives of the business plan to maximize return and minimize risk Relationships and Mission Fading West employees: Place a high value on relationships Are discerning, highly relational, people connectors Promote and maintain Fading West's core values and mission statement Are inclusive and build a culture where difference and creativity are valued Believe diversity drives innovation POSITION SUMMARY The Human Resources Assistant provides administrative and operational support to the Human Resources department. This position helps maintain accurate employee records, supports recruiting and onboarding, assists with benefits and payroll-related administration, and provides responsive service to employees and managers. The HR Assistant works closely with the HR team to ensure HR processes are organized, timely, accurate, and consistent with company policies. Responsibilities · Maintain accurate and organized employee personnel files and HR records. · Update employee information and documentation in the HRIS. · Prepare routine HR documents, forms, letters, and reports. · Assist with maintaining confidential employee information. · Provide administrative support for HR projects and initiatives. · Assist with tracking required employee documentation and deadlines. · Assist with posting open positions and maintaining recruiting records. · Coordinate interview scheduling and candidate communications. · Prepare onboarding materials and support new-hire orientation. · Assist with collection and organization of new-hire documentation. · Support completion and tracking of required employment documentation, including I-9 and E-Verify processes, under HR team direction. · Provide administrative support for employee benefit enrollment and changes. · Assist with qualifying life event documentation and tracking. · Support annual Open Enrollment activities. · Serve as a professional first point of contact for routine HR questions. · Assist employees with locating HR forms, policies, and resources. · Maintain confidentiality when handling employee information. · Assist with maintaining required HR documentation and records. · Support HR audits and reporting by gathering and organizing information. · Help maintain current HR policies, forms, and employee communications. · Follow company policies and HR procedures when handling employee information and documentation. · Other duties as assigned. Qualifications · High school diploma or equivalent required; associate degree or coursework in Human Resources, Business Administration, or a related field preferred. · 3 years of administrative, HR, office, or related experience preferred. · Strong organizational and time-management skills. · Strong written and verbal communication skills. · Ability to maintain confidentiality · Proficiency with Microsoft Office and ability to learn HRIS and other HR systems. · Strong attention to detail and accuracy. · Ability to work effectively with employees and managers at all levels. The Ideal Candidate... · Confidentiality and discretion · Organization and attention to detail · Communication and customer service · Reliability and follow-through · Teamwork and collaboration · Adaptability · Problem solving · Professionalism