Title: Stewards Individual Placements VISTA Program Coordinator

Starting Salary: The annual starting salary range for this position will be between $22.93 and $23.61 hourly, depending on experience, education, and relevant skills. Please note that the indicated starting salary range describes the range for an incumbent in this position. Most new staff generally begin at the beginning of the range of percentages to ensure internal salary equity.

Location: Remote within the contiguous United States or hybrid remote in Beckley, WV
Status: Full-Time, Non-Exempt
Benefit Eligible: Health, Vision, Dental, Long-Term Disability, Retirement, Paid Time Off per Personnel Policies
Reports to: Stewards Program Manager

Posting Period: Please apply by May 1, 2026

Reports to: Stewards Individual Placements, East, Program Manager

It is vital for a candidate to submit both a resume and cover letter.

Organizational Summary:
Conservation Legacy is a nationwide non-profit. The Corps programs within the organization engage participants in diverse conservation and community projects that serve public and private lands. These projects provide opportunities for personal and professional development and strive toward a high priority of needs for public land managers and community partners. Through the mission of engaging future leaders who protect, restore, and enhance our nation’s land through community-based service, Conservation Legacy works toward a world with healthy lands, air, water, thriving people, and resilient communities.

Program Summary:

Stewards Individual Placements, East (STE), a program of Conservation Legacy, places individual placements across the nation in projects that build capacity, improve access to natural resources, develop and support innovative solutions, develop opportunities for service and economic development, and empower leaders. The Stewards program is supported by two main National Service programs: AmeriCorps VISTA and AmeriCorps State and National. Stewards Members work with multiple partners to create highly impactful national service projects that fulfill our mission.

Position Summary:
The VISTA Coal Communities Program Coordinator implements and supports the Coal Communities AmeriCorps VISTA Program, managed within the Stewards VISTA initiative. This national service initiative supports programming centered around supporting coal communities that are experiencing economic transitions. This position coordinates member recruitment, member engagement, and other programmatic support as assigned. The Program Coordinator ensures all assigned positions are successfully recruited and oriented to the program before their term starts. The Program Coordinator also provides the members with program policy and procedures and support during the term of service and will fully exit members from the program. The individual assigned to this position will have a portfolio of up to 30 members in the Coal Communities VISTAs (Volunteers In Service To America) program. This position is expected to travel up to 50% of the time.

Outcomes & Functions of Position:

General Administration

• Provide high-level customer service to potential applicants, current participants, partnering services, and internal staff.
• Recruit members for assigned portfolios.
• Ensures details of each member’s orientation, during service, and exit documents are accurately achieved by complying with internal checks and balances.
• Coordinates and implements hiring and exiting systems with Program Managers to ensure all member files comply with Federal, State, and AmeriCorps requirements and expectations.
• Assists Stewards leadership with administrative responsibilities, including participant outreach, internal staff communication, and training.
• Assists with AmeriCorps hour tracking and delivery of bi-weekly member payroll.
• Supports member training and continuum of learning for each cohort.
• Other administrative duties as assigned.

Member and Partner Support

• Responsible for the member experience from onboarding to exit. This includes conducting check-in calls, reviewing member reports, and scheduling site visits. This requires coordinating each member’s orientation and exiting tasks to ensure they are correctly completed within deadlines.
• Oversees member data tracking through fact oversight and management.
• Ensures members receive welcome emails and orientations.
• Processes required employment paperwork upon member start date.
• Answers member questions, engages with members about their terms, professional development, and other growth opportunities.
• Assists Program Managers in mediation with site supervisors with restorative justice process if needed and is prepared to play a role in conflict mediation, which includes assisting supervisors when a member is not performing OR assisting members when there is a conflict with the supervisor; Assists site supervisors with troubleshooting communication barriers, behavioral issues, or performance issues.
• Documents and processes incidents through Conservation Legacy’s established worker's compensation protocols. Supports the member through any Worker's Compensation issues.
  Assists in other member activities, including time sheets, payment disbursement, quantitative and qualitative reports, etc.

Other Duties

• Regularly reviews and collects member mid-term and final reports.
• Works with the Program Manager and Program Director to collect, edit, and package reports for Conservation Legacy, AmeriCorps, and program partners.
• Leads and/or participates in organizational-wide teams, projects, and initiatives that support the work of the Strategic Plans goals.

Organizational Advocacy

• Successfully engages, leads and supports a positive work environment for all within the organization and the communities we serve.
• Leads and/or participates in organizational-wide teams, projects and initiatives that support the work of the Strategic Plans goals.
• Reports any potential complaints within the organization as identified in the Personnel Policy Manual.
• Assists or leads other responsibilities, as assigned.

Our Commitment:

Conservation Legacy is committed to the full consideration of all qualified individuals and will ensure that persons with disabilities are provided reasonable accommodations to perform essential job functions. Physical requirements may include periodic overnight travel, non-traditional work hours, ability to move across varied terrain, use program-specific tools and a range of technology on an infrequent or frequent basis. Exerting up to 25 pounds of force occasionally to lift, carry, push, pull, or otherwise move objects. The ability to safely drive an organizational vehicle may also be required for some positions. If you need assistance and/or reasonable accommodation due to a disability during the application or recruiting process, please send a request to the hiring manager.

Qualifications:

• Two years of national service experience.
• Strong background in Customer Service.
• Highly organized, self-directed, and capable of creating organizational systems that others easily utilize.
• Ability and willingness for overnight travel, often nationally.
• Attention to detail and experience in exhibiting a high level of emotional intelligence and interpersonal skills.
• Skills needed to input large volumes of data.
• Strong writing skills are desired.
• Comfortable multitasking and handling multiple requests from different individuals and teams.
• The ability to communicate professionally both internally and externally with stakeholders in a variety of virtual and job site settings.
• Ability to operate Microsoft Office programs and applications, or similar platforms.
• Ability to keep others and oneself accountable to expectations in remote locations.
• Valid Driver’s License and Insurable Driving Record per Personnel Policies.
• Must be able to pass the organization’s criminal history check requirements.
• Ability to successfully work in a fluid, changing work environment.

Other Competencies Desired for this Position’s Success: Manage Complexity, Resourceful, Effectively Communicate, Cultivate Innovation, Drive and/or Influence Results, Plans & Aligns.

Conservation Legacy is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or reasonable accommodations due to a disability during the application or recruiting process, please send a request to the hiring manager.