Title: Administrative Assistant 2 Department: Contribution Accounting
Union: OPEIU 537 Grade: 2

Position Summary

The Administrative Assistant 2 keeps official corporation records and provides administrative support to assigned office, location, or department in accordance with Company guidelines, client needs, and regulatory requirements.

"Has minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII) by Job Description/Role."

Key Duties and Responsibilities

• Prepares and edits correspondence, presentations, reports including complex Excel files, meeting notes, and other documents as needed for internal use or distribution to clients or vendors.
• Manages multiple and ongoing projects with changing priorities.
• Coordinates invoices and expense reports with accounting department for clients or vendors and ensures timely processing.
• Maintains communications and effective working relationships; responds to requests from clients, government agencies, unions, participants, attorneys, and consultants.
• Provides administrative support to Operations and Client Services teams, including coordination of meetings, activities and other events as assigned.
• Performs other related duties and special projects as required.

Working Conditions/Physical Effort

• Normal degree of physical effort in typical office environment with comfortable, constant temperatures and absence of objectionable elements.

Minimum Qualifications

• High school diploma or GED.
• One year of experience working as Level 1 Administrative Assistant.
• Proficiency with MS Office applications.
• Working knowledge of database software.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Preferred Qualifications

• Experience working in a healthcare environment or a third party administrator.
• Experience working with Taft-Hartley.
• Associates degree in a business related field.

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of this job. Duties, responsibilities and activities may change at any time with or without notice.

Disability Accommodation

Consistent with the Americans with Disabilities Act (ADA) and other applicable federal and state law, it is the policy of Zenith American Solutions to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruiting Department at recruiting@zenith-american.com, and we would be happy to assist you.

* Zenith American Solutions is an Equal Opportunity Employer. Zenith does not discriminate on the basis of race, religion, color, sex, physical or mental disability, gender identity, sexual orientation, age, national origin, pregnancy, status as a parent, veteran status or any other basis covered by appropriate law. All employment decisions on the basis of qualifications, merit, and business need.

Please note that in compliance with certain state law, we are displaying salary. This rate is intended for hires into this location.

Compensation: $21.95/hr

Zenith American Solutions

Real People. Real Solutions. National Reach. Local Expertise.

We are currently looking for a dedicated, energetic employee with the necessary skills, initiative, and personality, along with the desire to get the most out of their working life, to help us be our best every day.

Zenith American Solutions is the largest independent Third Party Administrator in the United States and currently operates over 44 offices nationwide. The original entity of Zenith American has been in business since 1944. Our company was formed as the result of a merger between Zenith Administrators and American Benefit Plan Administrators in 2011. By combining resources, best practices and scale, the new organization is even stronger and better than before.

We believe the best way to realize our better systems for better service philosophy is to hire the best employees. We're always looking for talented individuals who share our dedication to high-quality work, exceptional service and mutual respect. If you're interested in working in an environment where people - employees and clients - really matter, consider bringing your talents to Zenith American!

We realize the importance a comprehensive benefits program to our employees and their families. As part of our total compensation package, we offer an array of benefits including health, vision, and dental coverage, a retirement savings 401(k) plan with company match, paid time off (PTO), great opportunities for growth, and much, much more!