Marketing Event Operations Coordinator

Marketing Events Specialist

As the leading innovator in Vehicle-to-Government (V2Gov) technology, Vitu is transforming the way vehicles, businesses, government, and drivers interact with one another.

Vitu provides innovative, cutting-edge services to the motor vehicle industry. Our namesake solution manages titling and registration transactions in all 50 states and across multiple locations — all on one platform. With the mission of expanding and automating Vehicle-to-Government (V2Gov) transactions, the Vitu platform is reimagining how drivers, businesses and governments interact with vehicles. Vitu has offices in California, Florida, Georgia, Illinois, Indiana, Minnesota, Montana, North Carolina, New Hampshire, New Jersey, New York, Ohio, Oregon, Pennsylvania, and Virginia.

Job Summary

As the Marketing Events Specialist, you thrive when juggling multiple projects in a fast-paced environment working closely with the Marketing Director, the Marketing Manager, Marketing Team and other teams at Vitu. You’re a hands-on operator, fine-tuning as you go to improve end results. You’re known for your flexibility, jumping on new projects to seize opportunities when they present themselves. Comfortable with ambiguity and a wide array of personalities, you excel at keeping projects moving and stakeholders looped in and ensure that Vitu’s message is communicated effectively through all touch points — especially for events Vitu is participating in. You are an outgoing and effective communicator who excels in event planning, from corporate events to local state events like webinars. The Marketing team is fortunate to collaborate with all staff across the Vitu organization in multiple states. Your ability to dive in, get to know various teams, and actively create items alongside a collaborative Marketing team is crucial for successful event planning.

Key Responsibilities

Own trade show and event participation

• Working closely with the Marketing Manager, Marketing Director and other parties (internal and external).

• Communicate with conference organizers and other external parties to gather logistical information, due dates, etc.

• Ensure that required paperwork and other information required by the conference organizers is submitted appropriately.

• Order exhibitor services and restock giveaways, collateral, and any other supplemental items as needed.

• Manage the inventory, packing, and shipping processes for trade shows and other events.

• Be available to attend certain events across the nation, if needed.

• Collaborate with consulting leaders to ensure strong event attendance.

• Vet potential event venues and drive the planning and execution from thought to finish.

Participate and create marketing materials

• Facilitate and drive the creation/execution of state webinar training sessions (such as a Maryland “The More You Know” or migration-related webinars).

• Work on several of our monthly newsletters along with the Marketing team; gathering information from stakeholders, organizing, rewriting and facilitating the final execution of the newsletters.

• Work on a variety of handouts and training type materials generated by using a variety of applications.

• Participate in Marketing team reviews to ensure technical accuracy, adherence to brand standards, and grammatical correctness.

• Ensure that brand standards and messaging are present on all materials.

Assist with Marketing Budgeting

• Annually, assist the Marketing Director in planning and recording next year’s budget.

• As needed, assist with refactoring and recording additional expenses for Accounting.

• Department in regards to unforeseen budget expenses.

• During the course of the year, track actual costs vs. what was budgeted.

• Be conscious of expenses during the year.

Be involved with Strategic Initiatives and Customer Engagement

• Be aware and informed of much of Vitu’s operations, solutions and services.

• Listen in and participate in meetings regarding Strategic Initiatives.

• Be able to communicate and such Strategic Initiatives both internally and with external parties, especially when engaging with potential jurisdictions and other non-Vitu organizations we’re interested in working with.

Carry out task tracking-related items

• Own tracking and archiving of tracking-related tasks.

• Track due dates and milestones for multiple conferences, projects and commitments.

• Use Marketing team tracking and management tools and other tools as needed.

• Connect with team members and gently, but firmly, move processes forward.

Minimum Qualifications and Experience

• Flexible, organized, detail oriented and energetic; a reliable, thoughtful team player.

• Strong analytical reasoning capabilities; does not shy away from data intensive tasks.

• Aggressively sees projects through to completion; comfortable with ambiguity.

• Willing to be accountable for outcomes and results.

• Feels comfortable tapping people on the shoulder with questions or reminders; keeps stakeholders looped in on progress.

• Always thinks ahead and plans for contingencies.

• Seeks out information and has a track record of mastering new skills independently.

• Assertive AND diplomatic; comfortable taking independent action AND collaborating with and/or deferring to others when appropriate.

• Moves fast, yet knows when to slow down and dive into details.

• Demands excellence from themselves and values it in others.

• Willing and able to travel to certain events across the nation.

• Intermediate knowledge of G Suite and/or MS Word, Excel, and PowerPoint. Familiarity with the Adobe Creative Cloud applications is a plus.

Compensation

The salary range for this position is: $70, 304 - 72, 000

The final pay for this position will be determined by multiple factors including, but not limited to, location, education, experience, training and skills.

At Vitu, our engaged workforce is the key to our success. We are committed to creating a positive, inclusive, and motivating environment where employees feel valued, connected, and empowered. We have an Employee first culture and foster a collaborative environment where innovation, creativity, diverse ideas and opinions are valued. We value each team member and ensure they have the opportunity to grow and contribute to the success of our organization.

At Vitu, we care for our employees and their families. We offer a comprehensive benefits package including -

• Healthcare Coverage for you and your family covering Medical, Dental & Vision

• Tax Advantage accounts such as Health Savings Account (HSA) & Flexible Spending Accounts (FSA)

• Generous PTO

• Pet Insurance

• Retirement Planning

• ID Theft Insurance

• Life and Disability Insurance

• Commuter Benefits

• Accident & Hospital, Critical Illness Insurance

• Tuition Reimbursement

Vitu is an Equal Employment Opportunity Employer. We value diversity and are dedicated to providing an equal and inclusive working environment. We are committed to providing an environment that is free from discrimination and harassment. We do not discriminate on the basis of race, color, religion, age, sex, sexual orientation, gender identity, ethnicity, national origin or ancestry, disability, marital status, veteran status or any other category protected by applicable federal, state or local law. Vitu is committed to providing reasonable accommodations when requested by an applicant or employee with disabilities, unless such accommodations would cause undue hardship.