Document Control Specialist I (Onsite: Sacramento)

Document Control Specialist I (Onsite: Sacramento)

As the leading innovator in Vehicle-to-Government (V2Gov) technology, Vitu is transforming the way vehicles, businesses, government, and drivers interact with one another.

Vitu provides innovative, cutting-edge services to the motor vehicle industry. Our namesake solution manages titling and registration transactions in all 50 states and across multiple locations — all on one platform. With the mission of expanding and automating Vehicle-to-Government (V2Gov) transactions, the Vitu platform is reimagining how drivers, businesses and governments interact with vehicles. Vitu has offices in California, Florida, Georgia, Illinois, Indiana, Minnesota, Montana, North Carolina, New Hampshire, New Jersey, New York, Ohio, Oregon, Pennsylvania, and Virginia.

Job Summary

The Document Control Specialist I role is an entry-level position in our Document Management Group – Title Vault team. The role will include multiple activities within a secure area. Document Control Specialists are required to locate and pull the correct vehicle titles from the title vault. Additional responsibilities include a variety of tasks to maintain the title vault, i.e., sorting, filing, batch deactivating, completing special pull requests, and condensing client files.

Key Responsibilities

• Locate and pull released titles from batch folders using the pull reports, while attaining quality and production goals set by the company.

• Appropriately initial and tally all completed pull reports and turn them in.

• Assist other Title Agents in locating missing titles or batches as needed.

• Sort and file new batches in the vault by Client and Batch number, maintaining a high-quality level.

• Deactivate empty batch folders.

• Complete special pull request, including pick-up and delivery as assigned.

• Condense file folders by client as needed.

• Assist in other departments as assigned.

• Maintain files in a neat and orderly manner.

• Adhere to all title vault safety rules.

• Follow instructions and maintain workflow standards.

• Adhere to all company policies and procedures.

• Ability to work a flexible schedule as needed, including occasional mandatory overtime.

• Other duties as assigned by management.

• Monday - Friday 7am to 3: 30pm PST.

Minimum Qualifications and Experience

• Locate and pull released titles from batch folders using the pull reports, while attaining quality and production goals set by the company.

• Appropriately initial and tally all completed pull reports and turn them in.

• Assist other Title Agents in locating missing titles or batches as needed.

• Sort and file new batches in the vault by Client and Batch number, maintaining a high-quality level.

• Deactivate empty batch folders.

• Complete special pull request, including pick-up and delivery as assigned.

• Condense file folders by client as needed.

• Assist in other departments as assigned.

• Maintain files in a neat and orderly manner.

• Adhere to all title vault safety rules.

• Follow instructions and maintain workflow standards.

• Adhere to all company policies and procedures.

• Ability to work a flexible schedule as needed, including occasional mandatory overtime.

• Other duties as assigned by management.
  
  

Preferred

• Ability to work in a fast-paced work environment.

• Ability to effectively use a color-coded numeric file system.

• Attention to detail.

• Flexible with a changing work environment.

Workplace Environment

• Requires standing, sitting, bending, reaching, pulling files, and climbing step ladders.

• Ability to work in a closed and secure environment with no windows.

• Ability to work with others in a confined area and share resources.

• Ability to work overtime as needed.

• Diverse working environment.

Compensation

The hourly rate range for this position is: $20.00 - $22.00

The final pay for this position will be determined by multiple factors including, but not limited to, location, education, experience, training and skills.

Applicants may be required to submit to a drug screen as a condition to employment after a job offer is made as allowed by state law. Applicants will be notified of this requirement when their application is submitted.

At Vitu, our engaged workforce is the key to our success. We are committed to creating a positive, inclusive, and motivating environment where employees feel valued, connected, and empowered. We have an Employee first culture and foster a collaborative environment where innovation, creativity, diverse ideas and opinions are valued. We value each team member and ensure they have the opportunity to grow and contribute to the success of our organization.

At Vitu, we care for our employees and their families. We offer a comprehensive benefits package including:

• Healthcare Coverage for you and your family covering Medical, Dental & Vision

• Tax Advantage accounts such as Health Savings Account (HSA) & Flexible Spending Accounts (FSA)
  
  

• Generous PTO
  
  

• Pet Insurance
  
  

• Retirement Planning
  
  

• ID Theft Insurance
  
  

• Life and Disability Insurance
  
  

• Commuter Benefits
  
  

• Accident & Hospital, Critical Illness Insurance
  
  

• Tuition Reimbursement
  

Vitu is an Equal Employment Opportunity Employer. We value diversity and are dedicated to providing an equal and inclusive working environment. We are committed to providing an environment that is free from discrimination and harassment. We do not discriminate on the basis of race, color, religion, age, sex, sexual orientation, gender identity, ethnicity, national origin or ancestry, disability, marital status, veteran status or any other category protected by applicable federal, state or local law. Vitu is committed to providing reasonable accommodations when requested by an applicant or employee with disabilities, unless such accommodations would cause undue hardship.