SUMMARY

The Project Manager (PM) serves in the California Department of Public Health (CDPH) Occupational Health Branch (OHB) as the responsible party for the administrative services related to contract staff in OHB, as well as additional budgetary duties as described below.

The PM will serve as the chief provider of administrative services required by these staff, including program planning and analysis, cost projections, budgeting, tracking of personnel and program expenditures, navigating reimbursements, and project purchases. This may include writing and tracking purchase agreements, contracts, and grants.

Additionally, the PM will contribute to tasks related the broader OHB budget, including state expenses and contracts. These tasks include tracking branch monthly expenditures across multiple program funds, including personnel, travel, legal, IT, special projects, and indirect costs.

This is a term-limited position through June 30, 2026, but may be extended if funding is available.

Salary range: $84, 768.00 to $106, 104.00 annually depending on experience/qualifications.

This is a mostly remote position but does require physical presence at the Richmond, CA campus at least once per week. Interested candidates should provide a CV and cover letter with application.

If hired for this position, you will be required to provide proof that you are fully vaccinated for COVID-19 prior to your start date or have a valid religious or medical reason qualifying you for an exemption (that may or may not require an accommodation).

ESSENTIAL FUNCTIONS

• Assist in cost projections, budgeting, planning, and creating purchase agreements to complete ongoing work related to the program’s ongoing aims.
• Serve as a liaison between OHB and Heluna Health on issues related to staff and programmatic budget, purchases, and reimbursements.
• Participate in programmatic planning activities, including seeking pricing for potential contracts and work orders, coordinating with vendors, and collaborating with other CDPH and external partners, as needed to support ongoing staff work. Provide recommendations based on findings.
• Reconcile, cross-reference, and combine data across various sources to respond to new and ongoing requests and produce related reports.
• Other related administrative tasks as assigned by the OHB Assistant Branch Chief and OHB Branch Chief.

JOB QUALIFICATIONS

• Ability to work independently and as part of a team.
• Ability to combine and interpret complex data from numerous sources.
• Ability to prioritize work requests and complete new and longitudinal assignments in an organized and timely manner.
• Experience in Microsoft Office Suite - Microsoft Excel, Pivot Tables, Access, and Teams experience is a plus.
• Ability to conduct in-office duties, including review of physical mail and faxes, managing periodic mailing of OHB publications, and other responsibilities as instructed, preferred.

Education/Experience

• Bachelor’s degree required
• 3-5 years of experience in program analytical and administrative duties, preferred

PHYSICAL DEMANDS

• Stand: Frequently
• Walk: Frequently
• Sit: Frequently
• Handling / Fingering: Occasionally
• Reach Outward: Occasionally
• Reach Above Shoulder: Occasionally
• Climb, Crawl, Kneel, Bend: Occasionally
• Lift / Carry: Occasionally - Up to 25 lbs
• Push/Pull: Occasionally - Up to 25 lbs
• See (Vision): Constantly
• Taste/ Smell: Not Applicable

KEY

• Not Applicable = Not required for essential functions
• Occasionally = (0 - 2 hrs/day)
• Frequently = (2+ - 5 hrs/day)
• Constantly = (5+ hrs/day)

WORK ENVIRONMENT

Must report physically to campus in Richmond, CA at least once per week.

General office and laboratory setting, indoors, temperature controlled.

The remainder of work can be done remotely. Must have functional internet access at remote location.

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.