Salary Range: $75-$192.50 per hour

SUMMARY

Primary function: Serve as the Project Coordinator and Manager for the CalAIMS project, overseeing day‑to‑day project execution, ensuring timely delivery of milestones, and maintaining alignment among stakeholders to achieve DOJ compliance and operational efficiency.

ESSENTIAL FUNCTIONS

Project planning and scheduling: Develop and maintain CalAIMS project plans, timelines, and work breakdown structures; track milestones and adjust schedules to meet deadlines.

Coordination and stakeholder management: Serve as the central point of contact for internal teams, external partners, and vendors; facilitate meetings, distribute agendas and minutes, and ensure clear, timely communication.

Budget and financial oversight: Monitor project budgets and expenditures, reconcile costs against forecasts, and coordinate with finance to ensure budget neutrality and accurate reporting.

Reporting and compliance: Prepare and submit monthly, quarterly, and annual statistical and financial reports within established timeframes; ensure all project activities meet DOJ and other regulatory requirements.

Risk and issue management: Identify, document, and escalate risks and issues; develop mitigation plans and track resolution progress.

Quality assurance and documentation: Maintain CalAIMS project documentation, deliverable logs, and audit-ready records; conduct periodic reviews to ensure deliverable quality and completeness.

Recommendations and analysis: Analyze CalAIMS project and financial data to identify trends, inform decision making, and provide actionable recommendations to leadership.

JOB QUALIFICATIONS

Both candidates are well suited to serve in a project management role for this initiative, providing oversight to ensure timely, compliant, and budget‑neutral delivery.

Education/Experience

• Masters of Health Services Administration, Masters Business Administration, Masters Studies, (related fields)
• Bachelors Arts, Bachelors Science, Bachelors (related fields)

Certificates/Licenses/Clearances

• Live Scan Required

Other Skills, Knowledge, and Abilities

• Change Management
• Strategic Planning
• Capacity Planning

PHYSICAL DEMANDS

Stand: Frequently

Walk: Frequently

Sit: Frequently

Handling / Fingering: Occasionally

Reach Outward: Occasionally

Reach Above Shoulder: Occasionally

Climb, Crawl, Kneel, Bend: Occasionally

Lift / Carry: Occasionally - Up to 10 lbs

Push/Pull: Occasionally - Up to 10 lbs

See: Constantly

Taste/ Smell: Not Applicable

Not Applicable = Not required for essential functions

Occasionally = (0 - 2 hrs/day)

Frequently = (2 - 5 hrs/day)

Constantly = (5+ hrs/day)

WORK ENVIRONMENT

General Office Setting, Indoors Temperature Controlled

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.