Marketing and Communications Coordinator

Public Health Foundation Enterprises, Inc., dba Heluna Health is a nonprofit 501(c)(3) agency dedicated to enabling population health initiatives to improve the overall well-being of our communities. Heluna Health strives to become the nation’s leader in providing program and support services to optimize population health. Heluna Health partners with academic researchers, government agencies, foundations and private sponsors to offer a suite of services, including contracts and grants management; fiscal sponsorship (providing a financial ‘home’ for researchers, projects and agencies); human resources support; accounting services; real estate/leasing and direct population health program leadership

Salary Range: $29.00 to $31.00 hourly

POSITION SUMMARY

The Marketing and Communications Coordinator at Heluna Health plays a key supporting role in executing the organization’s internal and external communications across digital channels. Reporting to the Director of Marketing and Communications and serving as a dedicated partner to the Marketing and Communications team. The Coordinator will manage day-to-day publishing, reporting, and operational tasks that keep Heluna Health’s communications accurate, consistent, and on schedule, with a strong focus on quality control.

This is a newly created role designed for an early-career communications professional who is digitally savvy, highly organized, and detail-oriented, with a passion for mission-driven and public health work and an eagerness to build hands-on experience. The ideal candidate brings 1–3 years of experience, a working familiarity with email marketing and social platforms, and the initiative to manage recurring workflows reliably and with growing independence.

KEY RESPONSIBILITIES

• Social Media Execution: Schedule and publish content across Heluna Health’s social media channels (LinkedIn, Instagram, Facebook, etc.) in alignment with the editorial calendar developed with the Marketing and Communications Specialist. Monitor channels for engagement, respond to comments and messages as appropriate, and surface issues or trends to the Marketing and Communications Specialist.
• Email Marketing Support: Assist in building and deploying email campaigns in Mailchimp, including audience segmentation, layout setup, and scheduling. Support ongoing list management (opt-outs, tagging, segmentation updates) and help maintain the integrity and health of the organization’s subscriber lists.
• Internal Communications Support: Assist with the production and distribution of internal communications materials, including staff announcements, newsletters, and other organizational updates. Support day-to-day content and administration on internal channels, including posting and scheduling content and helping track engagement. Help ensure consistent voice and formatting across internal channels, and keep content timely and aligned with the internal communications calendar, in coordination with the Marketing and Communications Specialist and Director.
• Performance Reporting: Compile recurring performance reports across social, email, and web channels using established templates and dashboards. Maintain data entry in tracking tools (e.g., Airtable) to keep scorecards and content calendars current, and flag notable trends or anomalies for the Marketing and Communications Specialist and senior team review. Take ownership of recurring reporting cycles.
• Quality Control: Ensure the quality and consistency of all published content through proofreading, fact and link checking, brand standards review, and accessibility best practices, including alt text, captions, and plain language.
• Cross-Organizational Support: Work with Marketing and Communications, People and Culture, Program Management, and other internal teams to support the production of communications collateral for both internal and external audiences. Assist with asset coordination, image resizing, caption drafting, and content logistics as needed.
• Other duties as assigned.

QUALIFICATIONS

• Bachelor’s degree in Communications, Marketing, Public Health, Journalism, or a related field, or equivalent professional experience
• 1–3 years of relevant professional experience, including internships or part-time roles
• Hands-on experience with social media platforms (LinkedIn, Instagram, Facebook) in a professional or organizational context
• Familiarity with email marketing platforms; experience with Mailchimp is a plus
• Strong organizational skills and attention to detail, particularly for recurring, deadline-driven tasks
• Comfortable working with data and performance metrics at a basic reporting level
• Experience in a nonprofit, public health, or mission-driven organization is a plus
• Exposure to tools such as Airtable, Google Analytics, or similar platforms is a plus
• Demonstrated interest in public health and alignment with Heluna Health's values.
• Strong writing and proofreading skills and familiarity with tools like Canva or Adobe Express.

PHYSICAL DEMANDS

Stand: Frequently

Walk: Occasionally

Sit: Frequently

Handling / Fingering: Frequently

Reach Outward: Occasionally

Reach Above Shoulder: Occasionally

Climb, Crawl, Kneel, Bend: Occasionally

Lift / Carry: Occasionally - Up 25 lbs

Push/Pull: Occasionally - Up 50 lbs

See: Constantly

Taste/ Smell: Not Applicable

Not Applicable = Not required for essential functions

Occasionally = (0 - 2 hrs/day)

Frequently = (2 - 5 hrs/day)

Constantly = (5+ hrs/day)

WORK ENVIRONMENT

General Office Setting, Indoors Temperature Controlled

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.