SUMMARY

Under the direction of the Councils & Commissions Manager, the Administrative Specialist II (Policy and Community Engagement Specialist) leads and designs programmatic, operational, and strategic initiatives to support the work of Councils & Commissions (C& C), the Developmental Disabilities Council (DDC), Oakland Transitional Grant Area Planning Council (OTGA), and the Public Health Commission (PHC). The Administrative Specialist II exercises a high degree of discretion and independent judgment in carrying out assignments that support policy development, community engagement, and cross-council collaboration. This role plays a key part in aligning the efforts of C& C with Alameda County Public Health Department’s broader goals for community health improvement and policy advocacy.

Salary range: $74, 788.47 - $91, 768.38 annually depending on experience/qualifications.

ESSENTIAL FUNCTIONS

• Develops, evaluates, and implements Standard Operating Procedures (SOP), workplans, and other shared operational tools across the QIA Division, C& C, and respective bodies to ensure effective recordkeeping, collaboration, and information flow.
• Leads strategic planning and capacity building initiatives to deepen community engagement across Councils & Commissions, ensuring meaningful participation from community stakeholders in AC Health’s health improvement efforts.
• Independently conducts policy research, analysis of legislation and regulations affecting ACPHD programs and initiatives, Councils & Commissions, and their respective focus areas.
• Independently develops policy recommendations with input from Councils & Commissions membership and aligns with AC Health’s priorities, including but not limited to, its Community Health Improvement Plan and AC Health Legislative Platform.
• Prepares a variety of correspondence, reports, and presentations to inform commissioners, council members, and department leadership about policy or programmatic changes that affect Councils & Commissions.
• Serve as liaison for Councils & Commissions with County departments, external organizations, and the public; represent the unit on relevant committees and task forces.
• Designs and oversees planning and execution of community-facing events to ensure that these events support the operational priorities and engagement goals of Councils & Commissions.
• Leads Councils & Commissions staff and members in understanding public health accreditation requirements and ensures their participation in accreditation activities.
• Develops and implements strategies for procurement, budgeting, and evaluation across Councils & Commissions in alignment with the QIA Division’s administrative team to ensure resource allocation aligns with operational goals and strategic priorities
• Leads the development of cross-council initiatives to ensure a shared understanding of priorities across Councils & Commissions, enhance collaboration, and achieve operational goals.
• Designs protocols and delivers training for Shared Administrative Support Staff to promote consistent scheduling, documentation, and meeting coordination across Councils & Commissions, maintaining records in accordance with established operational protocols.
• Performs other related work as assigned.

JOB QUALIFICATIONS

• Principles of public administration
• Practices and techniques of administrative analysis and report preparation
• Computer applications related to the work
• Budgetary and financial record keeping techniques
• Office administrative practices and procedures, including records management and the operation of standard office equipment
• Basic supervisory principles and practices
• Basic public personnel, purchasing and contract administration practices
• Ability to plan and conduct administrative, organizational and operational studies
• Ability to research, compile and summarize varied information, evaluate alternatives and reach sound conclusions
• Ability to interpret, explain and apply complex policies, regulations and procedures
• Ability to plan, assign and review the work of a small staff on a project or day-to-day basis
• Ability to prepare clear and accurate reports, correspondence, procedures and other written materials
• Ability to represent the department and the County in meetings with others
• Ability to organize and prioritize work and meet critical deadlines
• Ability to maintain accurate records and files
• Ability to exercise sound independent judgment within established policies and guidelines
• Ability to establish and maintain effective working relationships with those contacted in the course of work

Education/Experience

• Equivalent of one year of full-time experience in the class of Administrative Specialist I in the Alameda County classified service.

OR

• A bachelor’s degree with major coursework in business or public administration, or a field related to the work.
• Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support at the level of or higher than that performed by the County class of Administrative Specialist I.

Certificates/Licenses/Clearances

• None

PHYSICAL DEMANDS

• Stand: Frequently
• Walk: Frequently
• Sit: Frequently
• Handling / Fingering: Occasionally
• Reach Outward: Occasionally
• Reach Above Shoulder: Occasionally
• Climb, Crawl, Kneel, Bend: Occasionally
• Lift / Carry: Occasionally - Up to 25 lbs
• Push/Pull: Occasionally - Up to 25 lbs
• See: Constantly
• Taste/ Smell: Not Applicable

KEY

• Not Applicable = Not required for essential functions
• Occasionally = (0 - 2 hrs/day)
• Frequently = (2+ - 5 hrs/day)
• Constantly = (5+ hrs/day)

WORK ENVIRONMENT

Hybrid with reporting to a general office setting in San Leandro, CA, indoors, temperature controlled.

Occasionally, travel may be required for off-site or community meetings or conferences.

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.