Salary Range: $42.00-$52.10 per hour

SUMMARY

The Department of Health Services (DHS) Contracts and Grants (C& G) Division is located at 313 N. Figueroa Street, Downtown Los Angeles. C& G manages a library of approximately 1, 400 contracts, and receives requests with regularity for new services; the work is fast paced and requires analyst who are multi-taskers, detail-oriented, have strong written, oral presentation and math skills, and can work well with people. The Administrative Services Manager I position is a journey level analyst responsible for performing a full range of difficult to complex analytical assignments for DHS. Assignments require the use of discretion and care in the handling of confidential and sensitive information used to support management decisions, as well as professionalism and tact in interacting with internal and external higher-level staff and management in the planning and coordination of work efforts.

ESSENTIAL FUNCTIONS

• Plan, organize, and perform the development of solicitation documents including, but not limited to: Request for Proposals (RFP), Requests for Statement of Qualifications (RFSQ), Request for Applications (RFA), Request for Services (RFS) and Work Order Solicitations (WOS); working directly with DHS executive and senior managers and facility/program managers to define the scope of services, contractor qualifications, and performance specifications; conduct the solicitation process; prepare final recommendations supporting contract recommendations; and participate in contract negotiations requiring a comprehensive knowledge of County contracting in a large-scale public healthcare delivery system.
• Analyze DHS needs and make recommendations for most appropriate acquisition strategy to accommodate program office/facility requests for contracts; research requests for contract amendments and make recommendations on appropriate action; and analyze changes in contractor ownership during the agreement period, research and make recommendations for action, and prepare appropriate contractual documents and Board and County Counsel correspondence to effectuate changes.
• Develop Board letters for approval of contracts and contract amendments, acceptance of grants and donations, purchase of fixed assets and other transactions requiring Board of Supervisors approval; obtain approvals from DHS internal operations, County Counsel, Chief Information Office and Chief Executive Office and other departments as necessary and prepare other internal and external correspondence as necessary.
• Provide strategic recommendations on procurement and contracting issues; which include research and preparation of complex contract documents, submissions, reports, and briefing materials for senior management and consult with County Counsel and other departments to formulate recommendations.
• In consultation with County Counsel, and facility/program management, establish contract procedures and controls to ensure contractor compliance with all contract provisions, terms and conditions, and all applicable federal, state codes and regulations, and County policies; and confer with Departmental management on contractual, fiscal, procedural, and systems impact.
• Attend and represent the department at meetings, conferences, workshops, etc.

JOB QUALIFICATIONS

• A Bachelor’s degree from an accredited college or university AND two (2) years of experience performing basic to routine analytical assignments that involved researching, analyzing and synthesizing data, as well as recommending solutions to problems related to administrative or program support functional areas in contracting OR four (4) years of experience performing basic to routine analytical assignments that involved researching, analyzing and synthesizing data, as well as recommending solutions to problems related to administrative or program support functional areas in contracting.
• Experience creating and conducting contract solicitations.
• Strong written and oral communication skills.
• Good project management skills.
• Ability to lead a team of subordinate staff and provide clear and concise instruction and guidance.
• Ability to assign and delegate work in an organized workflow and ensure staff understand their duties and tasks.
• Ability to monitor staff productivity and provide constructive feedback and coaching.
• Ability to work independently and as part of a team.
• Ability to handle sensitive matters professionally and with discretion.
• Ability to establish priorities and carry out various tasks simultaneously.

Certificates/Licenses/Clearances

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
• Successful clearing through the Live Scan process with the County of Los Angeles.

Other Skills, Knowledge, and Abilities

• Demonstrate ability to coordinate multiple projects simultaneously in a high-pressure, fast paced and time sensitive environment.
• Proficiency in Microsoft Office software particularly Excel.
• Attention to detail
• Highly motivated self-starter, with proven ability to develop creative solutions.
• Ability to learn quickly and adapt to shifting priorities
• Project a professional demeanor.
• Strong written and verbal communication skills.
• Ability to work both individually and as part of a team.
• Must maintain and execute confidential information.
• Ability to interact with diverse clientele.
• Experience working on projects where business problems, opportunities, and solutions may be unclear
• Excellent team player

PHYSICAL DEMANDS

Stand Frequently

Walk Frequently

Sit Frequently

Handling Occasionally

Reach Outward Occasionally

Reach Above Shoulder Occasionally

Climb, Crawl, Kneel, Bend Occasionally

Lift / Carry Occasionally - Up to 15 lbs.

Push/Pull Occasionally - Up to 15 lbs.

See Constantly

Taste/ Smell Not Applicable

Not Applicable Not required for essential functions

Occasionally (0 - 2 hrs/day)

Frequently (2 - 5 hrs/day)

Constantly (5+ hrs/day)

WORK ENVIRONMENT

General Office Setting, Indoors Temperature Controlled

Heluna Health is an Affirmative Action, Equal Opportunity Employer that encourages minorities, women, veterans, and disabled to apply.

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.