Heluna Health is a national nonprofit leader in providing program and support services to optimize population health. In any given year, our organization either directly implements or provides the administrative support for public health and social service initiatives across a broad spectrum of population health domains. Heluna Health is an innovator of direct service programs, including the largest nonprofit network of WIC centers in the nation (the USDA-funded Special Supplemental Nutrition Program for Women, Infants, and Children), a community-based, nationally accredited dietetic internship program, outbreak response, and a nationally-recognized early literacy program that has been shown to reduce school readiness disparities for low-income kids. Heluna Health offers a full range of program development, personnel, financial, and grant management solutions to researchers, universities, consortia, government agencies, community organizations, and population health practitioners to help more people live healthy and productive lives.

Salary Range: $32.14 to $36 per hour, commensurate with experience.

SUMMARY

Directly reporting to the Chief Program Officer (CPO), this individual will provide high-level administrative support and coordination, handling a wide range of administrative and executive support-related tasks in support of the Program Management Department. This person must possess the ability to interact with staff, clients, and vendors (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient. Must be able to provide excellent internal and external customer service.

ESSENTIAL FUNCTIONS

• Assists the Chief Program Officer with all administrative tasks
• Responsible for heavy calendar management to coordinate the Chief Program Officer meetings and reserving appropriate set-ups
• Maintains department calendar of scheduled days off
• Assists with the preparation of invoice approvals
• Prepares minutes of department meetings
• Responsible for the department’s office supply requirements
• Reviews and summarizes miscellaneous reports and documents
• Arranges travel schedule and reservations as needed
• Prepares reports by collecting and analyzing information
• Drafts letters or documents and routes correspondence
• Participates, with other agency support staff, in agency-wide support functions (such as front desk support, phones, and mail functions) as needed or requested.
• Files department documents
• Assists the CM department with administrative needs as directed by the Chief Programs Officer.
• Other duties as assigned

JOB QUALIFICATIONS

• Accurate - Ability to perform work accurately and thoroughly.
• Analytical Skills - Ability to use thinking and reasoning to solve a problem.
• Communication, Written and Oral - Ability to communicate in writing clearly and concisely. Ability to be pleasant, articulate and accurate on the phone with all parties.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Time Management - Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Sense of humor - always an asset.

Education/Experience

Bachelor’s degree in Business Administration or related field; OR five years of equivalent experience.

Other Skills, Knowledge, and Abilities

Computer Skills - Intermediate PC skills required. Must be proficient with Microsoft Word, Excel, and Outlook. Familiarity with Microsoft Project and desktop publishing is preferred

PHYSICAL DEMANDS

• Stand: Frequently
• Walk: Frequently
• Sit: Frequently
• Handling / Fingering: Occasionally
• Reach Outward: Occasionally
• Reach Above Shoulder: Occasionally
• Climb, Crawl, Kneel, Bend: Occasionally
• Lift / Carry: Occasionally - Up to 20 lbs
• Push/Pull: Occasionally - Up to 20 lbs
• See: Constantly
• Taste/ Smell: Not Applicable

Frequency Key:

• Not Applicable = Not required for essential functions
• Occasionally = (0 - 2 hrs/day)
• Frequently = (2 - 5 hrs/day)
• Constantly = (5+ hrs/day)

WORK ENVIRONMENT

General Office Setting, Indoors, Temperature Controlled

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.