Medical Records Coordinator - Protect and Organize Vital Resident Information!

Starting Wage: $20/hour

Are you detail-oriented, organized, and passionate about accuracy? Do you enjoy working with medical records, maintaining important health information, and ensuring everything is filed correctly and confidentially? If you thrive in a supportive healthcare environment and take pride in keeping critical records in perfect order, we'd love for you to join our team!

We're looking for a Medical Records Coordinator to manage and maintain resident medical records and health information systems in our senior living community. This role is primarily focused on medical records — ensuring all documentation is accurate, properly filed, compliant with regulations, and easily accessible when needed.

What You'll Do:

• Organize, maintain, and update resident medical records (both paper and electronic) according to federal, state, and facility guidelines.
• File important documents such as nurses' notes, assessments, progress notes, lab reports, x-rays, and physician reports into resident charts.
• Retrieve, deliver, and track medical records as requested by authorized staff, physicians, or agencies.
• Assemble, check, and ensure charts are complete, coded, signed, and properly indexed before filing.
• Assist the MDS Coordinator with scheduling resident assessments per OBRA guidelines.
• Abstract information from records for insurance companies, Medicare, Medicaid, VA, and other authorized parties while strictly following privacy rules.
• Maintain registries for admissions and discharges, and keep various logs up to date.
• Transcribe and type physician reports as needed.
• Answer telephone inquiries about medical records and prepare written correspondence.
• Ensure records never leave the department without proper authorization and are signed in/out when moved.
• Develop and follow procedures to keep charts complete and secure.
• Maintain confidentiality of all protected health information (PHI) and report any suspected violations immediately.
• Provide secretarial support for facility committees and compile records for reviews.
• Batch resident information into the computer system and retrieve demographic data as needed.
• Attend required in-service trainings (OSHA, HIPAA, etc.) and stay current with regulations.

What You Bring:

• High school diploma or GED (required)
• Ability to type a minimum of 45 words per minute
• Working knowledge of medical terminology (preferred, but on-the-job training provided)
• Strong computer skills — comfortable with data entry, retrieval, and basic computer functions
• Excellent attention to detail and organizational abilities
• Ability to communicate clearly in English (read, write, speak, and understand)
• Good math skills (working with fractions, percentages, ratios, etc.)
• A professional, tactful, and positive attitude with the ability to work well with others
• Previous experience in medical records or a healthcare setting is a plus
• Strong commitment to protecting resident privacy and following HIPAA guidelines

Physical Requirements:

You'll move intermittently throughout the day, retrieve and file records, and occasionally push, pull, or lift up to 25 pounds (up to 5 feet high) and carry items up to 50 feet. Reasonable accommodations will be made for individuals with disabilities. You may need to assist in resident evacuation during emergencies.

Why Join Us?

As our Medical Records Coordinator, you'll play a vital role in ensuring accurate, secure, and well-organized health information that supports quality care for our residents. You'll work in a caring environment where your organizational skills and attention to detail make a real difference every day.

If you're reliable, discreet, and ready to contribute to a team that values precision and confidentiality, we'd love to meet you!

Starting at $20/hour — Ready to bring your skills to our Medical Records team? Send us your resume today — we can't wait to hear from you!