Benefits Coordinator

PASKENTA BAND OF NOMLAKI INDIANS TRIBAL GOVERNMENT Native Preference in hiring is given to qualified enrolled members of Paskenta Band of Nomlaki Indians and Native Americans in accordance with the Band's Preference Policy, Chapter 1-715 of the Paskenta Band of Nomlaki Indians Tribal Policies). Applicants claiming Indian Preference must submit verification of Indian certified by tribe of affiliation or other acceptable documentation of Indian heritage. POSITION SUMMARY The Benefits Coordinator is responsible for oversight of the employee benefits programs for the Tribal Government, Rolling Hills Clinic, Paskenta Mad River Brewing, and other non-gaming enterprises. This position completes necessary paperwork and records, processes HR transactions, and provides oversight of routine processes required to manage benefits. This position ensures data accuracy while working under close supervision and established guidelines. DUTIES & RESPONSIBILITIES Benefit Administration · Day to day administration of the employee benefits program, which includes retirement plans, FML/leave policies, wellness programs, and insurance policies such as health, life, workers compensation and disability · Coordinates enrollment, renewal, and delivery of benefits to the organization's employees · Provides guidance and answers questions for staff regarding benefit programs · Coordinates defined contribution program and serves as point person to receive and disseminate all 401(k)/ROTH plan information from provider. · Coordinates and assists in managing relationships with benefits vendors, brokers and other consultants as requested by the Manager/Director. · Verifies monthly premium statements for all group insurance policies and resolves administrative problems with the carrier representatives. · Responsible for the maintenance and safe keeping all of employee enrollment and medical files, both physical and in the HRIS, in accordance with record retention policy. · Keeps records of benefits plans participation such as insurance and pension plan. · Investigates accidents if needed and prepares reports for Worker's Comp insurance carrier, as requested or assigned. · Receives and responds to unemployment requests and prepares records as necessary for any hearings before tribunals. · Primary contact for setting up and maintaining benefits administration in the HRIS system to ensure employee benefit data and carrier lines are functioning according to business needs. · Troubleshoot basic system issues and coordinate with vendors for resolution. · Respond to questions regarding COBRA eligibility, enrollment procedures, premium costs, payment deadlines, and coverage continuation. · Coordinates benefits with vendors, insurance carriers, payroll, and Human Resources to ensure accurate Cobra enrollments, terminations, and coverage records. · Works with HR Leadership to coordinate and execute Open Enrollment. · Required to maintain HIPAA certification. Data Collection, Analysis & Reporting · Informs and gives input to Human Resources Leadership on trends and current developments in the field of employee benefits programs · Maintain open communication with HR leadership on all aspects of the benefits program through regular verbal and written reports. · Compile data to identify early trends related to claim costs. Compliance · May assist the in ensuring all benefits and compensation offered comply with all applicable federal, state, Tribal and any other applicable laws · Prepares or assists in the preparation of required governmental reports, included required ACA reporting and annual reports and/or audits · Ensure proper processing of all documents necessary for implementation of various benefits programs and maintenance of such records · Responsible for keeping employees informed of all changes of benefits that affects coverage · Generate routine reports for compliance, payroll, and management review. · Responsible for drafting and maintaining all SOP's related to all aspects of benefits administration. Leaves/Workers Compensation Administer employee leaves of absence including FMLA, disability leave, and other company-sponsored leave program. Coordinate the leave process from initial request through return to work, including eligibility review, required documentation, notices and tracking. Communicate leave procedures, employee responsibilities, deadlines and benefit continuation requirements to employees and managers Maintain leave records and ensure accurate documentation in HRIS. Coordinate the administration of workers' compensation claims, including injury reporting, incident documentation, claim submission, communication with employees and stakeholders, and maintenance of confidential claim records Monitor and manage open claims by tracking medical updates, work restrictions, lost-time cases, return-to-work timelines, and workers' compensation-related absences Workplace Wellness · Assist and oversee a comprehensive Employee Wellness Program. · Recommends support and allocations for Wellness Program budget and expenditures. · Analyze program participation and make improvements to increase employee involvement · Oversight of the PBNI, RHC and other Employee Wellness Programs as assigned. Collaboration and Support · Assist with the off-boarding process of all employees · Participates and assists with all HR departmental events or company sponsored programs. · Work closely with payroll/finance and HR team members to ensure seamless operations, supporting payroll functions and record keeping when appropriate. · Other duties as assigned. MINIMUM QUALIFICATIONS · Bachelor's degree from an accredited college or university with major course work in human resources, business administration, or related field and two 2 years of work experience in benefit administration field or closely related field; or 5 years relevant experience in benefit administration. · THRP certified or ability to attain within the first year of employment. · Excellent computer skills and experience in Microsoft applications. · Demonstrated knowledge of various employee benefits programs such as group insurance, life, medical, vision and dental, accident and disability insurance, 401(k) plan, Pension plan, COBRA, and Wellness programs. 2 years' experience working for a Tribal entity in Human Resources is preferred. · Valid driver's license. KNOWLEDGE, SKILLS AND ABILITIES · The ability to work independently under minimal supervision is required. · High level of organizational and time management skills. · Excellent command of English language, spelling, grammar, and punctuation. · Exceptional communication, decision-making skills and presentation skills. · Advanced knowledge of HRIS systems. · Local travel is regularly required. Out-of-state travel is occasionally required. BACKGROUND CHECK REQUIREMENTS Pre-employment Drug Testing and a Department of Justice Fingerprinting clearance through Federal, State and Child Abuse Index is a contingency for an offer of employment. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit, use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stoop. The employee must occasionally lift and/or move up to 25 pounds. Position may require exertion up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently or constantly lift, carry, push, pull or otherwise move Paskenta Band of Nomlaki Indians objects. Specific vision abilities required by this job include close vision, distance vision, color vision peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT Work is performed in an office setting. The noise level in the work environment is usually low to moderate. This job routinely uses standard office equipment such as computers, telephones, photocopiers, and fax machines. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employment with Paskenta Band of Nomlaki Indians is voluntarily entered. All PBNI personnel are employed on an at-will basis. At-will employment may be terminated with or without cause, and with or without notice at any time by the employee or by PBNI. No manager, supervisor, or employee of the organization has any authority to enter into an agreement for employment for any specified period or to make an agreement for employment other than at-will terms. The job description does not constitute an employment agreement between Paskenta Band of Nomlaki Indians and employee and is subject to change by the Paskenta Band of Nomlaki Indians.