Position: YOLA Instrument Coordinator

Department: Learning

FLSA Status: Non-Exempt

Salary Range: $30 per hour

Program Summary:

YOLA is the signature program of Los Angeles Philharmonic Music and Artistic Director Gustavo Dudamel. YOLA is inspired by El Sistema, the Venezuelan music education system that provides half a million children with free musical instruments and intensive musical instruction. Central to YOLA's mission is the promotion of healthy growth and development through the study, practice, and performance of music. Simultaneously, YOLA positively invests in each child's development as a musical ambassador of peace, hope, and understanding amongst a diverse population of cultures, backgrounds, and beliefs. YOLA currently serves more than 1, 500 students from elementary, middle, and high schools across Los Angeles.

Position Summary:

The YOLA Program Assistant supports the day-to-day operations of a YOLA site by providing administrative, logistical, and programmatic assistance to ensure a safe, engaging, and well-organized environment for students, families, and staff. This position reports to the Associate Operations Director and interacts with teaching artists, and LA Phil administrative teams to uphold the mission of YOLA and create a vibrant and nurturing space for music education.

Job Requirements:

Position Elements:

• Provide comprehensive administrative support for cross-site YOLA programs and initiatives.
• Serve as primary point of contact for processing invoices and managing supplies related to instrument coordination.
• Maintain confidentiality of sensitive institutional and participant information.
• Order and track delivery of supplies for YOLA events, programs, and operations.
• The YOLA Program Assistant is one of a two-person team who collaboratively split responsibilities across four YOLA sites, while also assisting with ad hoc projects as needed to support program operations.
• Support Learning Department staff as needed on company-wide educational and community initiatives, including pre-concert and concert duties.
• Coordinate instrument inventory management, including purchasing, assignment, repair requests, and tracking.
• Partner with YOLA site staff to ensure accurate records, secure storage, and reliable availability of all instruments and related equipment.
• Assist in vendor selection, negotiation, and management to secure competitive pricing and terms.
• Maintain detailed documentation of all work orders, repairs, and instruments sent to or received from vendors.
• Advise Learning Department leadership on recommended purchases of instruments and equipment.
• Stay up to date on the student musical instrument market to inform procurement decisions.
• Coordinate timely delivery of instruments and supplies to multiple YOLA sites.
• Coordinate and schedule appointments, meetings, and maintain accurate meeting minutes.
• Act as primary liaison for instrument and supply needs across YOLA sites.
• Communicate effectively, both verbally and in writing, with internal teams, vendors, and other external partners.
• Build and maintain positive working relationships with a wide range of stakeholders, including YOLA site leadership, teaching artists, musicians, families, community partners, and LA Phil staff.

The Los Angeles Philharmonic Association will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and the California Fair Chance Act.

Equal Employment Opportunity Policy

The Los Angeles Philharmonic Association is committed to provide equal employment opportunity for all applicants and employees. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with applicable law, the Association also provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures.