Position: Production Associate (Part Time), The Ford

Department: Production

Salary Grade: Non-Exempt

Salary Range: $26-$29

Position Summary:

Support the Production Team and IATSE Crew to manage backstage operations for all concert presentations at The Ford, including administrative and venue operations support.

Production Elements:

• Assist the Production team in disseminating any information, production needs, or instructions to the Crew as needed before and during performances for events, rehearsals and non-show day activities.
• Compile, input and distribute show schedules and daily information for stage crew.
• Coordinate and distribute information for production and artistic staff as needed, including day-of show schedules, set lists, etc.
• Coordinate and distribute Crew parking instructions and passes, as well as visiting vendors and guests.
• Distribute backstage credentials to crew, visiting vendors, plus other departments as requested, briefing Security on daily expectations and updates.
• Create and distribute timing sheets for concerts. During concerts, keep timings, finalize and distribute to necessary departments after the performance. Communicate with Venue and Production teams around timing changes or delays.
• Support FordLab & community programming participants in providing guidance and understanding on policies, procedures and best practices related to stage production.
• Complete and archive Photo and Video Documentation Waiver paperwork, and credentialing.
• Liaise with Operations Staff and oversee the fulfillment of show-specific needs per department.
• Manage and order Crew, Stage and Backstage Supplies as needed.
• Maintain and notify proper departments for fixes and updates regarding facilities.
• Work with Venue Operations and Security Team (CSC) to coordinate any specific artist requests and day-of show needs.
• Open Backstage and Stage Work Areas each day for Crew and Production to begin work. Close and secure doors after all work is done and visiting artists have left.
• Notify Housekeeping staff of all cleaning needs from stage and Production departments whether in dressing rooms or shared spaces.
• Order and maintain coffee supply inventory throughout season working with vendor to keep supplies stocked.
• Order and maintain towel inventory throughout season. Work with Hollywood Bowl Operations to send out in a timely manner and collect upon completion.

• Order and coordinate staff and crew meals; Distribute Meal Tickets as needed.
• Attend Production Meetings, take production notes & distribute.
• Maintain and distribute venue assignments grid.
• Provide budgetary support to The Ford Admin team for appropriate tracking needs.
• Support in data management for Salesforce related to event timings and logistics.
• Communicate with Venue Operations around emergency response needs, including EMT's and security requests and completing injury reports as needed.

• Collaborate with The Ford Admin team on special projects, including updating PowerPoints and documents.
• Assist Production Administrator and Managers with all other duties as required.

Relationships:

Reports To: Associate Director, Production

Interacts With: Production

The Ford Admin Team Stage Crew Programming

LA Phil Staff Security

Public Relations

Visiting Artists & Artist Production

Rev: 04/2026

The Los Angeles Philharmonic Association will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and the California Fair Chance Act.

Equal Employment Opportunity Policy

The Los Angeles Philharmonic Association is committed to provide equal employment opportunity for all applicants and employees. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with applicable law, the Association also provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures.