Position: Settlement Accountant

Department: Finance

FLSA Grade: Full Time, Non-Exempt

Location: Hollywood Bowl

Salary: $28-31 per hour

Position Summary:

The Settlement Accountant is responsible for managing third party lease events and other venue operations, from pre-event budgeting through post-event settlement, analysis and general ledger reconciliation. This role works cross-functionally with operations and production teams to ensure accurate and timely settlement of events.

This position requires consistent evening and weekend availability, as lease events require settlement on-site following the show. Based on event volume, the role will support activity occurring several nights per week. This position requires being onsite.

Position Elements:

Pre-Event Budgeting & Forecasting
Collaborate with operations and productions teams to build detailed pre-event budgets

• Maintain budget templates for various event types
  

• Gather necessary information to compile the total event budget, which includes staffing, equipment rentals, and transportation
  

Event Settlement & Flash Reporting

Responsible for preparing pre-settlement estimates

• Responsible for event settlements the night of each event or within timelines, working with operations and production to gather all revenue and expense details in real time during all events
  

• Ensure that settlements are completed accurately and efficiently before the end of each event night and executing with promoter
  

• Prepare post-event flash reports within 24 hours (or within timeline specified for event), summarizing performance against expectations
  

• Record and reconcile revenue streams including rent, F& B, merchandise, sponsorship, transportation and other ancillary income
  

• Capture and track any discrepancies or deviations from budget, and flag issues for follow-up
  

Month-End Close Support

• Reconcile event-related accounts to the general ledger
  

• Ensure all journal entries related to performances, event settlements, additional revenue streams, accruals, and reclasses are accurately prepared and posted
  

• Track and reconcile prepaid and deferred revenue accounts related to events and sponsorships
  

• Assist with reconciling ticketing reports to system entries and bank deposits
  

• Prepare supporting schedules and documentation for monthly close review and audit support
  

Reporting & Stakeholder Communication

Build and maintain dashboards or trackers for event financial performance including flash reports and actual budget reports

• Present clear financial summaries to operations and executive leadership as needed
  

• Support ad hoc reporting and analysis requests related to area of expertise
  

• Compare post-show/event actuals to pre-show/event budgets and annual budgets
  

• Analyze historical data to inform pricing, budgeting, and vendor negotiations
  

Relationships:

Reports To: Venue Accounting Supervisor

Interacts With: Accounting Department, Finance Teams, Hollywood Bowl Operations, Production

Position Requirements:
2-3 years in an accounting function, Bachelor degree required

• Proficient in financial systems
  

• Proficient in Excel
  

• Venue and entertainment experience preferred
  

• Meticulous and detailed-oriented
  

• Excellent communication and written skills
  

• Ability to work under tight deadlines and communicate clearly and concisely with the different stakeholders
  

The Los Angeles Philharmonic Association will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and the California Fair Chance Act.

Equal Employment Opportunity Policy

The Los Angeles Philharmonic Association is committed to provide equal employment opportunity for all applicants and employees. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with applicable law, the Association also provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures.