Job Description

Take Your Career to the Next Level

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder's local area operational support teams coordinate and lead! We are looking for teammates that are interested in providing high level and proactive support to different service lines!

Step into Your New Role

Kleinfelder is hiring an Administrative Specialist for our SoCal Area Operations. This is an exciting opportunity for an administrative career professional This position will be located in our Ontario, CA office.

• Experience: At least 2 years of related administrative experience required. Advanced knowledge of MS Office including Excel and MS Word is required.
• Experience with Deltek database preferred.
• Experience working in an engineering environment preferred.

Responsibilities will include, but are not limited to:

• Timely set-up and maintenance of proposal and project files; ensure work production is in accordance with company standards.
• Manage HR processes including onboarding new staff, ordering equipment, setting up workspace, tracking milestones, recruitment, events, and maintaining confidentiality.
• Manage overhead budgets and review expenses.
• Develop various reports using Microsoft Excel.
• Review vendor and subcontractor invoices.
• Provide timesheet support and maintenance.
• Formatting and final production of proposals and engineering reports.

Education:

Associates degree or equivalent from two-year College or technical school, or equivalent
combination of education and experience required. Bachelor’s degree desired.

Requirements & Conditions:

• Clean driving record.
• Travel 40 - 60%

Move Forward with Kleinfelder: Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver.

Progress with an Employer that Values You

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. The expected salary range for the position is displayed in accordance with the California Pay Transparency Law. Final agreed upon compensation is based upon individual qualifications and experience. Hourly Range: $21.09 - $35.22.

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity: Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans.

NOTICE TO THIRD PARTY AGENCIES

Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.