Summary Statement

The Accounts Payable General Clerk supports the Accounts Payable department by managing the electronic and physical documentation flow, assisting with vendor data input, and providing administrative support. The role also includes overseeing off-site storage coordination and handling special projects. This position requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Essential Duties and Responsibilities

Accounts Payable Support – 70%

• Scan and attach invoices processed through Oracle to ensure complete digital documentation.
• Open, sort, and distribute incoming physical mail to the appropriate AP team members.
• Monitor the AP general email inbox; print, sort, and distribute incoming digital correspondence.
• Set up new vendors in the Oracle AP vendor database, ensuring compliance with internal documentation requirements.
• Review and verify vendor documentation for accuracy and completeness for both new vendor setups and updates to existing records.
• Process ACH setup for new and existing vendors to ensure accurate and timely electronic payments.

Off-Site Records Management – 5%

• Maintain and update logs for corporate off-site storage, ensuring accurate tracking of archived records.
• Coordinate with off-site storage vendors for timely pickup and delivery of physical documentation and records.

Regulatory Reporting & Administrative Support – 15%

• Print and file 1099 tax forms as required.
• Process and correct Employment Development Department (EDD) reporting as needed.
• Assist with general office duties including scanning, filing, and maintaining organized digital and paper records.
• Complete special projects and assignments as directed by the Director of Accounts Payable.

Education and Experience Required

• High school diploma or equivalent (GED) required.
• 1–2 years of administrative or accounting support experience preferred.
• Previous experience in Accounts Payable or working within a finance/accounting department is a plus.
• Proficient in 10-key by touch.
• Working knowledge of Microsoft Word and Excel required; experience with Oracle Financial Systems preferred.
• Ability to operate common office equipment such as printers, scanners, fax machines, and copiers.
• Strong communication and organizational skills.
• Able to manage time efficiently, prioritize tasks, and meet deadlines.
• Team player who can also work independently with minimal supervision.

Physical Demands & Work Environment

• Ability to sit and use a computer for extended periods.
• Occasionally lift up to 25 lbs. when handling document boxes for storage.
• Standard office environment with routine business hours.

Additional Information

This job description is intended to describe the general nature and level of work being performed by individuals assigned to this role. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary.

Compensation:

Actual base salary considers several factors including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required.

The role is considered non-exempt and may be eligible for overtime pay in accordance with federal and state law. The anticipated base pay range for the position is $23.00-$25.00 per hour.

Benefits:

• Competitive pay
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Employee assistance and more
• Term life and Voluntary supplemental life insurance

Employees working less than 30 hours per week are not eligible for RHF benefits unless otherwise specified under applicable state or federal laws. Eligibility for specific benefits may vary depending on the position, work schedule, and location in accordance with federal and state labor laws.

Why RHF?

At RHF, we are dedicated to making a meaningful difference in the lives of our residents. We strive to create vibrant communities where individuals can thrive, regardless of age or background. With over 50 years of experience in providing affordable housing and supportive services, RHF is a mission-driven organization that focuses on the well-being, independence, and dignity of every resident we serve. We offer a collaborative and supportive work environment, opportunities for professional growth, and a commitment to making a lasting impact in the communities we serve. Join us in our mission to create positive change and improve lives—because at RHF, we believe in making every day better for those who need it most.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.