Business Office Assistant

City View Post Acute (Skilled Nursing Facility)

Create order, ensure accuracy, and keep our Business Office running smoothly. As our Business Office Assistant, you will support day-to-day administrative tasks, billing, and resident trust-fund management while helping maintain an organized, positive workplace.

Key Responsibilities:
• Act as primary support for billing and collections across multiple insurance payors.
• Manage resident trust accounts—post transactions, reconcile balances, and meet monthly reporting deadlines.
• Verify patient insurance benefits and confirm that claims are billed correctly.
• Track and submit Medi-Cal / Medicaid applications and related documents.
• Schedule meetings and appointments; greet and assist visitors.
• Maintain and update office policies, files, and safety procedures.
• Monitor invoicing and follow up to ensure timely payment of all items.
• Provide general administrative assistance to the Business Office Manager and interdisciplinary team.

Skills & Qualifications:
• Working knowledge of office administration, billing systems, and collection procedures—ideally within a skilled-nursing or healthcare setting.
• Proficient with MS Office, especially Excel and Outlook; comfortable with email, spreadsheets, and database tools.
• Hands-on experience operating common office equipment (printers, scanners, fax machines).
• Strong time-management, multitasking, and prioritization abilities; proven track record of meeting deadlines.
• Meticulous attention to detail and solid problem-solving skills.
• Excellent written and verbal communication; professional and friendly with visitors and staff.
• Highly organized, adaptable, and eager to suggest workflow improvements.

If you thrive in a fast-paced environment and enjoy keeping operations on track, we'd love to meet you. Apply today to join the City View Post Acute team!